FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

July 25, 2005

 

 

            Members of the Fondulac District Library Board of Trustees met in regular session on Monday, July 25, 2005.  President Mingus called the meeting to order at 6:30 p.m.

 

            Mr. Mingus appointed Mr. Lasswell Secretary Pro Tem.

 

            On roll call the following members were present:  Mr. Brimberry, Mrs. Cole, Mr. Johnston, Mr. Lasswell & Mr. Mingus.  Also present were Ms. Falasz-Peterson, Director and Mrs. Geier, Administrative Assistant.  Katie McKeever future Assistant Director was also in attendance.  Mrs. Herring was absent.

 

            M/S/P (Brimberry/Johnston) to accept the minutes of the June meeting of the Board of Trustees.

 

            The library statistical report showed receipts of $3,003.99 for July as well as a deposit of $447,000.00 for County Taxes.  There was a decrease in circulation for June.

 

            The bills were presented for payment.

 

            M/S/P (Johnston/Lasswell) to accept the Treasurer’s Report and payment of bills subject to audit.

 

            Treasurer’s Report:

GENERAL FUND CHECKING

06/27/05  Balance                                                                                        23,206.69

06/27/05  Checks issued – Bills                                                                  (1,903.64)

06/28/05  Transfer – Investment to checking                                               2,000.00

06/30/05  Checks issued – Payroll                                                           (21,384.12)

06/30/05  Checks issued – Payroll taxes                                                       (533.84)

06/30/05  Deposit – Fines, fees, misc.                                                           630.83

06/30/05  Interest 3066700474                                                                            4.89

07/11/05  Transfer – Investment to checking                                             25,000.00

07/14/05  Checks issued – Payroll                                                           (25,032.12

07/14/05  Check issued – IDES                                                                     (595.52)

07/15/05  Deposit – Fines, fees, misc.                                                        1,087.23

07/15/05  Deposit – Nancy’s stipend                                                              500.00

07/22/05  Deposit – Fines, fees, misc.                                                           785.93

07/22/05  Deposit – County Taxes                                                           447,000.00

07/25/05  Checks issued – Bills                                                                (26,519.18)

07/25/05  Balance                                                                                      424,247.15

 

GENERAL FUND SAVINGS

06/27/05  Balance                                                                                          3,495.08

06/30/05  Interest 3619307057                                                                               .32

07/25/05  Balance                                                                                          3,495.40

 

GENERAL FUND INVESTMENT

06/27/05  Balance                                                                                      117,758.78

06/28/05  Transfer – Investment to checking                                              (2,000.00)

06/28/05  Transfer – Investment to Reserve Fund                                   (83,980.00)

06/30/05  Interest 7139120393                                                                        421.15

07/11/05  Transfer – Investment to checking                                            (25,000.00)

07/11/05  Deposit – Replacement Tax                                                      15,953.40

07/25/05  Balance                                                                                        23,153.33

 

WORKING CASH FUND

06/27/05  Balance                                                                                      257,473.48

06/30/05  Interest 7139120401                                                                        609.87

07/25/05  Balance                                                                                      258,083.35

 

RESERVE FUND

06/27/05  Balance                                                                                   1,171,621.22

06/28/05  Transfer – Investment to Reserve Fund                                    83,980.00

06/30/05  Interest 7139120418                                                                     2,795.38

07/25/05  Balance                                                                                   1,258,396.60

 

ENTERPRISE FUND

06/27/05  Balance                                                                                        23,340.92

06/30/05  Interest 6900342215                                                                            4.96

07/15/05  Deposit – Rent                                                                                  620.00

07/22/05  Deposit – Rent                                                                                  250.00

07/25/05  Checks issued – Bills                                                                     (185.06)

07/25/05  Balance                                                                                        24,030.82

 

            Mrs. Geier made two authorized transfers.  The first transfer on June 28^th was from the Investment Account to the Reserve Fund for $83,980.  The second transfer on July 11^th was from the Investment Account to the Checking Account for $25,000.

 

            Ms. Falasz-Peterson introduced Katie McKeever our new Assistant Director who will begin her job here August 15^th.  She is currently the children’s librarian at Alpha Park where she is finishing up their Summer Reading Program.

 

            Ms. Falasz-Peterson has been meeting with staff one on one. She has stressed to each person that it is important to her not make any major changes right away.  Her plan is to take things slowly and as they come and she feels that all the staff has been extremely supportive.

 

            She reported that she met with Mr. Mingus before this meeting to go over her goals for the upcoming year.  She will keep the board posted as she is working towards them.  Mr. Brimberry complimented Ms. Falasz-Peterson on her goals, he just suggested that possibly adding to goal number one, looking at other libraries best practices.

 

            It was reported that Cyndi Clark has moved to Morton, therefore she has had to resign from the board.  We will need to elect a new board secretary and discuss filling her board seat.

 

            A letter of understanding from PSA was handed out to the board.  It summarizes what the board decided at the last meeting, to go ahead with the schematic design and that they are going to build a model and that the board decided to make the basement space larger.  It also reiterates that since we will have increased space, their total fee will also increase.  Brett at PSA has sent out bids for three surveys, utility, boundary and topographical.  We will also need to have three more soil borings completed.  Brett has recommended that we approve Whitney & Associates to complete these soil borings since we have already used them for previous borings.  He also recommends Zumwalt for the boundary survey.  PSA has the lowest bid for the utility and topography surveys.  Mr. Brimberry stated that he has worked with both Zumwalt and Whitney and he finds them to do quality work.  Brett also indicated that if the board ever wants him to attend a meeting to just let him know.

 

            Ms. Falasz-Peterson reported that HUD had contacted us regarding trimming the bushes in the front of Apt. A, so that the house numbers could be read from the street.  Steve went over and trimmed the bushes.  The next day the bushes were completely removed.  It occurred to her that the board may want to draft a letter to the tenants stating that they are not to alter the property in any way without first asking the board’s permission, so she drafted a letter if Mr. Mingus would want to sign it.  Mr. Johnston feels that a letter is in order.  He did however stress his displeasure in the upkeep of the property.  Mrs. Cole suggested that we ask Steve that on a regular basis walk to the rentals to check the grounds.  Mr. Johnston wants him to walk the whole property.  The board also gave approval to hire a tree service to trim trees if necessary.  Mr. Mingus asked if we would possibly need to hire a part time person to help with the property.  Mr. Johnston stated that Ms. Falasz-Peterson would have to justify that to him.  Ms. Falasz-Peterson will discuss ground maintenance with Steve.

 

            Several staff members have expressed interest in having their paychecks direct deposited.  Ms. Falasz-Peterson asked the board if this was okay.  The board had no problem with this.  Mrs. Geier will look into the details further.

 

            Ms. Falasz-Peterson asked the board how they felt about having an employee's name added to the Oberlander call list since he lives next door.  The employee has stated that he would be willing to do this, and if there is a real problem he will call the Geier household.  He will however need a set of keys for the building.  The board stated that this was fine, but to stress to the employee that if it is ever a problem to let us know.

            M/S/P (Johnston/Cole) to approve Maintenance Levy, Ordinance number 05-231.

 

            M/S/P (Brimberry/Cole) that the current Secretary pro tem become the permanent Secretary.

 

            M/S/P (Brimberry/Lasswell) to accept the Zumwalt bid for the boundary survey at the cost of $1,275, the PSA bid for utility and topography surveys at the cost of $2,900 and the Whitney & Associates bid for soil borings at the cost of $1,864.70.

 

            The board discussed the need to fill the board position vacated by Cyndi Clark.  Mr. Johnston had expressed earlier in the meeting that he would like the position filled by the next board meeting, Mr. Mingus feels that this may be a little ambitious.  Mrs. Cole suggested that the board possibly think of any kind of expertise or interest that may be needed on the board.  Mr. Mingus suggested that in the next month board members come up with some names and approach those people to see if they would be interested in serving on the library’s board.  It was decided that the board would proceed with this idea and bring back their lists to the next meeting.

 

            Mr. Johnston reported on Alliance news.

 

            Mr. Brimberry thought it may be a good idea for the library to create a credit card policy.

 

            Mr. Mingus adjourned the meeting at 7:15 p.m.