FONDULAC DISTRICT LIBRARY
BOARD OF TRUSTEES
MINUTES OF THE REGULAR MEETING
November 28, 2005
Members of the Fondulac District Library Board of Trustees met in regular session on Monday, November 28, 2005. President Mingus called the meeting to order at 6:30 p.m.
On roll call the following members were present: Mr. Brimberry, Mrs. Herring, Mr. Johnston, Mr. Lasswell and Mr. Mingus. Also present were Ms. Falasz-Peterson, Director, Miss McKeever, Assistant Director and Mrs. Geier, Administrative Assistant. Jerry Goff, the appointed board member, was also in attendance. Angela Green, an ALS consultant, sat in to observe our meeting as part of her certification. Mrs. Cole was absent.
M/S/P (Herring/Johnston) to accept the minutes of the October meeting of the Board of Trustees.
The library statistical report showed receipts of $2,159.25 for
November. There was a decrease in
The bills were presented for payment.
M/S/P (Johnston/Herring) to accept the Treasurer’s Report and payment of bills subject to audit.
Treasurer’s Report:
GENERAL FUND CHECKING
10/31/05 Balance 1,453.82
10/05/05 ACH Maintenance Fee (25.00)
10/31/05 Interest 3600700474 7.23
11/02/05 ACH Maintenance Fee (25.00)
11/03/05 Checks issued – Payroll (21,200.25)
11/03/05 Interest 3066700474 1.69
11/04/05 Deposit – Fines, fees, misc. 523.17
11/10/05 Deposit – Fines, fees, misc. 232.80
11/15/05 Transfer – Investment to checking 20,500.00
11/17/05 Checks issued – Payroll (21,060.32)
11/17/05 Check issued – Credit Card (34.64)
11/22/05 Deposit – Fines, fees, misc. 1,403.28
11/28/05 Transfer – Investment to checking 21,000.00
11/28/05 Checks issued – Bills
(22,374.97)
11/28/05 Balance 1,401.81
GENERAL FUND
SAVINGS
10/31/05 Balance 3,496.30
10/31/05 Interest 3619307057 .32
11/03/05 Interest 3619307057
.13
11/28/05 Balance 3,496.75
GENERAL FUND
INVESTMENT
10/31/05 Balance 640,506.75
10/31/05 Transfer – Investment to checking (21,000.00)
10/31/05 Interest 7139120393 1,939.79
11/15/05 Transfer – Investment to checking (20,500.00)
11/28/05 Transfer – Investment to checking
(21,000.00)
11/28/05 Balance 579,946.54
WORKING CASH
FUND
10/31/05 Balance 257,837.89
10/31/05 Interest 7139120401
787.68
11/28/05 Balance 258,625.57
RESERVE
FUND
10/31/05 Balance 1,274,460.28
10/31/05 Interest 7139120419
3,893.43
11/28/05 Balance 1,278,353.71
10/31/05 Balance 24,413.83
10/31/05 Interest 6900342215 5.30
11/03/05 Interest 6900342215 .52
11/04/05 Deposit – Rent 420.00
11/22/05 Deposit – Rent 250.00
11/28/05 Checks issued – Bills
(422.55)
11/28/05 Balance 24,667.10
Mrs. Geier made two authorized transfers in November. The first on the 16th was for $20,500 and the second on the 28th was for $41,500. Both transfers were from the Investment Account to the Checking Account.
Ms. Falasz-Peterson reminded the board that her six month anniversary as director will be in January. When the board interviewed Ms. Falasz-Peterson for the job, they expressed interested in reviewing her at that point in time.
The return on investment brochure that was in the board packets was
discussed. Ms. Falasz-Peterson used
numbers from our annual report to produce this brochure as well as the estimated
cost of books in our collection, the cost of renting a new video, the cost of
CDs and the cost of using the internet at a printer. If the board is happy with this format,
we can have these brochures available to the public after the first of the
year. Mrs. Herring suggested adding
Miss McKeever explained the Friends of the Library brochure. She based it on other brochures she has seen as well as discussions with Ms. Falasz-Peterson. Mrs. Herring feels the membership fees are low; she would also change the wording for member categories. Mr. Brimberry questioned having the director’s name as the contact person. Miss McKeever explained that her intention was to just create a few brochures with the director’s name as the contact person, and once the group was established, she would create a new brochure with the friend’s board of directors listed. There are two informational meetings planned. The first one will be held on January 18th at 12:00 p.m. and the second meeting will be on January 19th at 7:00 p.m. These meetings will be advertised with signs and in the newspapers. We will also be mailing a postcard to our local officials as well as some of our regular library users. Mrs. Herring suggested trying to get on Mr. Fogelmark’s cable television show again as well as attending a city council meeting to personally invite the council.
The library will be hosting an East Peoria Chamber business after hours on June 15, 2006.
There was no building committee report, but Mr. Lasswell asked the board why the decision was made to not go for an March 2006 referendum. Mr. Mingus explained that the board felt they wouldn’t be prepared to run an election. They felt they would need to be ready in January to begin the process and since we don’t have a friends group to help raise the money needed to run an election, the board decided to wait until they were more prepared. Mr. Lasswell reminded the board that we do have money from the estate of Harold Kolb that could be used for this purpose. Mr. Lasswell still feels that next spring would have been our best chance to pass a referendum and was disappointed with the board’s decision.
Mrs. Herring reported on behalf of the finance committee. She reminded the board that at the last board meeting the committee discussed having a meeting to talk about visiting banks and who would contact what bank. Shortly after that meeting,
Ms. Falasz-Peterson contacted Mrs. Herring and suggested waiting on visiting banks until we received the final projected cost of the new building. Therefore, there was no committee meeting. Mr. Johnston asked when the committee would be meeting. Mrs. Herring responded that she would speak with Mr. Brimberry and then contact the committee.
Ms. Falasz-Peterson touched on highlights of chapters 4-6 of the Trustee Fact Files. Mrs. Herring asked if the library has errors and omissions insurance. Ms. Falasz-Peterson informed her that we carry this insurance through Callendar & Company. Mrs. Herring also asked if the library has a form for patrons to fill out if they have a complaint about an item. Again, she was told that we do.
The schematic design final submission was discussed. Both Brett Pudik and Randy Gibson have indicated that they would be happy to come back and answer any questions the board may have after having the opportunity to go through the document.
Ms. Falasz-Peterson asked the board what direction they wanted her to take as she goes out into the public to speak to groups about our building project. Mr. Johnston feels we need to know how much we would be asking for in a referendum. Mrs. Herring said that then it should not be taken just in cents, but compared to an evening out to eat or to a movie. It was decided that Ms. Falasz-Peterson can state in her visits that the board is targeting a 2007 referendum. Mrs. Herring feels that we need some kind of program, i.e. a video, a power point, something to take around to show to the groups where we speak Mr. Lasswell will investigate the cost of a video project. Mr. Johnston would like to see a virtual tour of the new facility. Mr. Brimberry will contact schools about preparing a virtual tour. Miss McKeever will contact Bradley about conducting a survey.
M/S/P (Lasswell/Herring) to appoint Jerry Goff to the board. At this time, Mr. Johnston suggested
that the board make a by-laws change that would state that in the future a board
position would be filled within 60 days.
Mr. Lasswell and Mrs. Herring agreed that a by-laws change would not be a
good idea as it would tie the hands of future boards. They feel that there are extenuating
Mr. Mingus officially seated Jerry Goff to the board. At this time, the board introduced themselves.
M/S/P (Lasswell/Johnston) that the treasurer and one other officer approve and sign the bills on December 21st.
M/S/P (Lasswell/Brimberry) to give chamber checks to staff as Christmas gifts in the amounts of $100 for full-time staff and $50 for part-time staff.
M/S/P (Brimberry/Lasswell) to approve the 2006 board meeting dates.
Ms. Falasz-Peterson proposed changing our lending limits on DVDs, CDs and books on CD. They would change to three DVDs, five CDs and five books on CD.
M/S/P
(Lasswell/Brimberry) to approve the
It was explained that currently we have a no cell phone use in the library policy. This is very hard for staff to police when they are busy and for the most part patrons are polite with their phone use. Ms. Falasz-Peterson feels that this would fall under our basic patron behavior policy, which is posted in the building, and doesn’t really need to be its own policy. M/S/P (Lasswell/Brimberry) to remove the current cell phone policy.
At the current time internet users may not access instant message, chat rooms or message boards. Ms. Falasz-Peterson has checked with other libraries and a number allow patrons to access these methods of communication. She recommended that we revise our policy to state users may use these functions. There was discussion regarding concerns about chat rooms. Mrs. Herring suggested perhaps having parental permission to use the internet to the age of 18. Ms. Falasz-Peterson offered to continue to pursue this issue, and to check with ILA to see if they have some kind of statement or basic policy we could use. Mr. Lasswell asked that if we would change the policy to read that anyone under 18 must have parental permission, how that would be handled by the staff. Ms. Falasz-Peterson responded that everyone who uses the internet, including anyone who has already been using the computers, would have to resign the policy that states that anyone under 18 must have parental permission to use the internet.
M/S/P (Lasswell/Herring) to approve the internet use policy change. Mr. Brimberry stated that he could go with the change in policy if it was amended to read that a parent must sign permission for anyone under 18 years of age. Mr. Lasswell would agree to that change if there was a grace period for us to get signatures from those who already use the internet. There were five yeas and one nay to the motion.
Mr. Johnston went over his ALS written report.
Mr. Mingus adjourned the meeting at 7:55 p.m.