FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

August 28, 2006

 

 

            President Herring called the Budget and Appropriation Hearing to order at 6:32 p.m.  Members present were Mr. Brimberry, Mrs. Cole, Mr. Goff, Mrs. Herring and Mr. Johnston.  Also present were Ms. Falasz-Peterson, Director, Miss McKeever, Assistant Director and Mrs. Geier, Administrative Assistant.  Mr. Lasswell and Mr. Mingus were absent.  There was some discussion on the budget.  Mrs. Herring closed the Budget and Appropriation Hearing at 6:47 p.m.           

 

Members of the Fondulac District Library Board of Trustees met in regular session on Monday, August 28, 2006.  President Herring called the meeting to order at 6:47 p.m.

 

            On roll call the following members were present:  Mr. Brimberry, Mrs. Cole, Mr. Goff, Mrs. Herring and Mr. Johnston.  Also present were Ms. Falasz-Peterson, Director, Miss McKeever, Assistant Director and Mrs. Geier, Administrative Assistant.  Mr. Lasswell and Mr. Mingus were absent.

 

            Mrs. Herring appointed Mrs. Cole secretary pro-tem for this meeting.

 

            M/S/P (Cole/Brimberry) to accept the minutes of the July meeting of the Board of Trustees.

 

            M/S/P Brimberry/Cole) to accept the minutes of the August 10, 2006 special meeting of the Board of Trustees.

 

            The library statistical report showed receipts of $6,590.43 for August.  There was an increase in circulation for July.

 

            The bills were presented for payment.

 

            M/S/P (Johnston/Goff) to accept the Treasurer’s Report and payment of bills subject to audit.

 

            Treasurer’s Report:

GENERAL FUND CHECKING

07/31/06  Balance                                                                       1,432.92

07/07/06  ACH transfer fee                                                             (40.12)

07/31/06  Interest 3066700474                                                          4.70

08/04/06  Deposit – Fines, fees, misc                                              413.55

08/07/06  Transfer – Working cash to checking                         21,500.00

08/10/06  Checks issued – Payroll                                            (21,994.88)

08/10/06  Deposit – Fines, fees, misc.                                             293.49

08/18/06  Deposit – Fines, fees, misc.                                             649.62

08/21/06  Transfer – Working cash to checking                         26,000.00

08/24/06  Checks issued – Payroll                                            (27,185.96)

08/24/06  Checks issued – NCPERS Group Life                             (52.00)

08/25/06  Deposit – Fines, fees, misc.                                          5,233.77

08/28/06  Transfer – Working cash to checking                         15,500.00

08/28/06  Checks issued – Bills                                                (20,287.98)

08/28/06  Balance                                                                       1,467.11

 

GENERAL FUND SAVINGS

07/31/06  Balance                                                                       3,499.98

07/31/06  Interest 3619307057                                                            .46

08/28/06  Balance                                                                       3,500.44

 

GENERAL FUND INVESTMENT

07/31/06  Balance                                                                       3,992.04

07/31/06  Interest 7139120393                                                        93.84

08/07/06  Deposit – Replacement Tax                                         6,260.84

08/28/06  Balance                                                                     10,346.72

 

WORKING CASH FUND

07/31/06  Balance                                                                   243,723.64

07/31/06  Interest 7139120401                                                   1,137.78

08/07/06  Transfer – Working cash to checking                        (21,500.00)

08/31/06  Transfer – Working cash to checking                        (26,000.00)

08/28/06  Transfer – Working cash to checking                        (15,500.00)

08/28/06  Balance                                                                   181,861.42

 

RESERVE FUND

07/31/06  Balance                                                                1,397,953.05

07/31/06  Interest 7139120419                                                   5,991.16

08/28/06  Balance                                                                1,403,944.21

 

ENTERPRISE FUND

07/31/06  Balance                                                                     30,160.35

07/31/06  Interest 6900342215                                                          5.75

08/04/06  Deposit – Rent                                                               620.00

08/25/06  Deposit – Rent                                                               450.00

08/28/06  Checks issued – Bills                                                  (2,928.49)

08/28/06  Balance                                                                     28,307.61

 

            Mrs. Geier made three authorized transfers in August.  The first transfer on the 7th was for $21,500, the second on the 21st was for $26,000 and the third on the 28th was for $15,500.  All transfers were from the Working Cash Fund to the Checking Account.

 

            Ms. Falasz-Peterson reported that beginning this week , the library will begin receiving five day a week delivery from system.  This is good news for our patrons, as they will receive their interlibrary loan requests quicker.

 

            Ms. Falasz-Peterson and Miss McKeever have been asked to join several service clubs.  They attended the E.P. Women’s Club annual luncheon and were asked to join.  Ms. Falasz-Peterson has joined the Rotary Club.  They are also considering joining the Kiwanis club.

 

            Ms. Falasz-Peterson informed the board that the Alliance Library System is sponsoring a bus trip to ILA on Thursday, October 5th.  If anyone is interested, Ms. Falasz-Peterson will make their reservations.  She will be attending ILA all week, Miss McKeever will attend beginning October 4th and Diane Soffietti will be participating in a presentation on October 6th.

 

            Ms. Falasz-Peterson has purchased a door counter.  She has also created a new statistical report.  Circulation continues to increase.

 

            At the last meeting, Mr. Mingus expressed some interest in seeing comparisons between current statistics and those from when we first moved in to our current facility.  While working on this, Miss McKeever could find no trends in which to make comparisons.  She felt that perhaps the numbers from the past may not be accurate.   

 

            Miss McKeever also reported that this years Local Legacy program has been cancelled.  The presenter had a life change that made it impossible for him to attend this program.

 

            Ms. Falasz-Peterson told the board about a letter she received from Michael Godar, a Tazewell county board member, regarding the late property tax disbursements.  After some discussion, the board agreed that Ms. Falasz-Peterson should draft a letter for Mrs. Herring to sign.

 

            The board discussed their visit to the Washington Library construction site.

 

            The next special meeting with Randy Gibson will either be September 11th or 12th  at 6:00 p.m.  Ms. Falasz-Peterson will let the board know when she hears from everyone.  She also informed the board that the September 25th regular board meeting will start at 6:00 p.m.

 

            The list of names of library supporters was discussed.  Marge Creek was added to the list.  Ms. Falasz-Peterson asked that if the board thinks of any other names, to let her know.  When asked what the next step is, Ms. Falasz-Peterson responded that the board will begin to talk to the people on this list to gage their interest on either serving on a committee or helping with library promotion.  Some board members feel that before talking with people, they need a better description of exactly what the committees will be doing from Randy Gibson.

 

            Ms. Falasz-Peterson contacted Phil Lenzini regarding the CD that was created from the Kolb and Poff-White estates.  He feels that the bequeaths were probably tax deductible, therefore can only be used to create promotional materials for the referendum, nothing that states “vote yes.”

 

            It was mentioned to Ms. Falasz-Peterson that perhaps the library should look into purchasing the right of first refusal on the Stoll property.  Ms. Falasz-Peterson gave the board a brief history on past actions regarding the Stoll property, which included a past attempt at purchasing this right.  Mr. Goff asked if the board really needs to do anything past the August 3rd letter stating the board did not wish to take any action at this point in time.  Mr. Brimberry thought it would be to the library’s advantage to have the right of first refusal.  He suggested meeting with Dick Cridlebaugh, a friend of the Stolls, along with Ms. Falasz-Peterson and Mrs. Herring to discuss the positive points of this agreement for the Stolls.  Mrs. Cole asked what we would offer.  Mr. Brimberry stated $1,000.  Mrs. Cole reminded the board that we offered that same amount five years ago and the Stolls attached strings, so the proposal died.  Mrs. Herring thought maybe it would be worth a meeting.  Mr. Brimberry will contact Mr. Cridlebaugh to see what he thinks and try to set up a meeting and get back to Ms. Falasz-Peterson and Mrs. Herring.  M/S/P (Cole/Johnston) to offer the Stolls $1,000 for the right of first refusal on their property.

 

            M/S/P (Johnston/Goff) to adopt Budget and Appropriation Ordinance #06-236.

 

            M/S/P (Johnston/Cole) to approve the revised working budget.

 

            M/S/P (Brimberry/Cole) to approve the Fine Policy revision stating the fine limit is now $5.00, not $2.00, before a patron can no longer check out materials

 

            M/S/P (Brimberry/Cole) to approve the Meetings and Telephone Conferencing Policy revision.

 

            Ms. Falasz-Peterson informed the board that Jeff Giebelhausen’s mother passed away and it was requested that we send a memorial gift.  Mrs. Cole stated that this was her request.  She felt it appropriate to send a donation as we have asked Mr. Giebelhausen on two separate occasions to serve on a committee and he has accepted.  Mr. Brimberry and Mr. Goff agreed.  Mrs. Herring stated that since it is public funds, she would rather see the library purchase some books for the collection in Mrs. Giebelhausen’s area of interest and put book plates in them in her memory.  The board thought this was a good idea, therefore, Ms. Falasz-Peterson will purchase some books.

 

            Mr. Johnston reported on ALS news.

 

            Mr. Johnston adjourned the meeting at 7:40 p.m.