FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

June 26, 2006

 

 

            Members of the Fondulac District Library Board of Trustees met in regular session on Monday, June 26, 2006.  President Herring called the meeting to order at 6:30 p.m.

 

            On roll call the following members were present:  Mr. Brimberry, Mr. Goff, Mrs. Herring, Mr. Johnston, Mr. Lasswell and Mr. Mingus.  Also present were: Ms. Falasz-Peterson, Director, Miss McKeever, Assistant Director and Mrs. Geier, Administrative Assistant.

 

            M/S/P (Johnston/Lasswell) to accept the minutes of the May meeting of the Board of Trustees.

 

            The library statistical report showed receipts of $2,023.24 for June.  There was an increase in circulation for May.

 

            The bills were presented for payment.

 

            M/S/P (Johnston/Mingus) to accept the Treasurer’s Report and payment of bills subject to audit.

 

            Treasurer’s Report:

GENERAL FUND CHECKING

05/22/06  Balance                                                                                   1,905.50

05/04/06  ACH transfer fee                                                                         (40.12)

05/26/06  Deposit – Fines, fees, misc.                                                         350.37

05/30/06  Transfer – Investment to checking                                          20,000.00

05/31/06  Interest 3066700474                                                                      3.71

06/01/06  Checks issued – Payroll                                                        (21,325.10)

06/01/06  Check issued – Walmart                                                            (215.14)

06/06/06  Voided check 23218                                                                  215.00

06/07/06  Voiced check 23209                                                                    35.95

06/09/06  Deposit – Fines, fees, misc.                                                         600.35

06/13/06  Transfer – Investment to checking                                          22,500.00

06/15/06  Checks issued – Payroll                                                        (21,074.67)

06/15/06  Check issued – Credit card                                                       (248.75)

06/15/06  Check issued – Postmaster                                                     (2,000.00)

06/15/06  Checks issued – NCPERS Life Ins.                                             (52.00)

 

 

 

06/16/06  Deposit – Fines, fees, misc.                                                         416.86

06/26/05  Checks issued – Bills                                                            (82,024.01)

06/26/06  Transfer – Investment to checking                                        103,000.00

06/29/06  Checks issued – Payroll                                                        (21,163.17)

06/29/06  Balance                                                                                   1,384.78

 

GENERAL FUND SAVINGS

05/22/06  Balance                                                                                   3,499.16

05/31/06  Interest 3619307057                                                                        .39

06/29/06  Balance                                                                                   3,499.55

 

GENERAL FUND INVESTMENTS

05/22/06  Balance                                                                               251,234.19

05/30/06  Transfer – Investment to checking                                         (20,500.00)

05/31/06  Interest 7139120393                                                               1,149.06

06/13/06  Transfer – Investment to checking                                         (22,500.00)

06/26/06  Transfer – Investment to checking                                       (103,000.00)

06/29/06  Balance                                                                               106,383.25

 

WORKING CASH FUND

05/22/06  Balance                                                                               264,105.35

05/31/06  Interest 7139120401                                                               1,064.72      

06/29/06  Balance                                                                               265,170.07

 

RESERVE FUND

05/22/06  Balance                                                                            1,305,439.64

05/31/06  Interest 7139120419                                                               5,262.78

06/29/06  Balance                                                                            1,310,702.42

 

ENTERPRISE FUND

05/22/06  Balance                                                                                 28,714.12

05/31/06  Interest 6900342215                                                                      5.85

06/09/06  Deposit – Rent                                                                           420.00

06/26/06  Check issued – Bill                                                                      (16.06)

06/29/06  Balance                                                                                 29,323.91

 

            Mrs. Geier made four authorized transfers this past month.  The first on May 30th was for $20,500, the second on June 13th was for $22,500 and the third on June 26th was for $103,000.  All transfers were from the Investment Account to the Checking Account.  On June 27th a transfer from the Investment Account to the Reserve Fund was made in the amount of $82,000. 

 

           

 

 

            Ms. Falasz-Peterson reminded the board that she and Miss McKeever will be the guest speakers at the August 25th Eggs and Issues hosted by the East Peoria Chamber of Commerce at the Par-a-Dice, 7:30 a.m.  Mrs. Herring, Mr. Johnston and Mr. Lasswell volunteered to help with the presentation.  More information will be coming in late July or early August.  She also reported that approximately 40 people attended the East Peoria Chamber’s Business after Hours, which was held at the library June 15th. 

 

            Miss McKeever reported that despite bad weather, the Summer Reading kickoff was very well attended.  To date there are 573 kids signed up for the program.  There are two more weeks of registration.

 

            Under board development, Mr. Goff reported on the National Book Expo which he attended.

 

            The finance committee met June 21.  In that meeting, the committee decided to have PSA send a proposal on their referendum consulting.   The proposal has been received.  It outlines how they would help create, track and implement a referendum from hire point until the referendum date.  Mr. Johnston feels this would be money well spent as no one on our board has the time or experience to run a referendum.  He feels PSA knows what works and what doesn’t work.  He stated that it was the feeling of the finance committee that the board hire PSA as consultants during the referendum campaign.  Ms. Falasz-Peterson did ask what PSA would do if the referendum did not pass.  Randy Gibson stated that as long as no one purposefully sabotaged the campaign, PSA would help with another referendum for half price.  Mr. Mingus felt the cost was too high.  He felt the board should be able to do without taking a lot of time.  Mr. Lasswell has no problem with spending the money.  He feels we have never gone wrong with hiring consultants.  Mrs. Herring feels the board could benefit from the expertise of PSA.  Mr. Goff doesn’t feel the dollar amount of the proposal is remarkable.  He does feel however, that we do not want to hand off our project totally to PSA.  He doesn’t feel they should “chair” the effort.  He feels people will look for local faces.  He stated that there needs to be something in the document stating it’s interactive.  Mr. Mingus asked what the board thought the public would think of this cost.  Mrs. Herring stated that she doesn’t feel they would think too much about it.  This is a very important step and we need to make sure we do it correctly.  Mr. Johnston looks at this contract as a partnership, not a case where PSA does all the work and the board just sits back and does nothing.  Mr. Goff suggested asking PSA for a schedule on the reimbursables, try to press them to unit costs.  Ms. Falasz-Peterson stated that between the time he came for his presentation and this board meeting, she asked Mr. Gibson to confirm that PSA’s role is a facilitator, not a leader.  M/S/P (Johnston/Brimberry) to hire PSA Dewberry as referendum consultants not to exceed $19,800.

 

            Mrs. Herring reported that she sat down with Ms. Falasz-Peterson and discussed her goals for the upcoming year.  She will be focusing on the referendum, giving quality customer service and team building.  Mr. Goff suggested adding that Ms. Falasz-Peterson continue being “out and about” in the community and a willingness to admit when you don’t know something.  Mr. Brimberry stated he thought Ms. Falasz-Peterson had very good goals.  He also requested that the staff wear nametags.  Ms. Falasz-Peterson stated that new nametags have just been ordered for both the staff and board.

 

            M/S/P (Lasswell/Mingus) to approve the working budget for fiscal year 2006-07.  On roll call all present voting yea.

 

            M/S/P (Johnston/Lasswell) the borrow funds from the working cash fund to pay bills for the first quarter of the new fiscal year due to late tax bills.

 

            M/S/P (Lasswell/Mingus) to approve Prevailing Wage Ordinance #06-234.  On roll call all present voting yea.

 

            M/S/P (Lasswell/Mingus) to approve a staff in-service day on September 14th on team building.

 

            Mr. Johnston reported on ALS news.

 

            M/S/P (Lasswell/Johnston) to approve the May executive session minutes.

 

            Mr. Mingus moved to adjourn the meeting at 7:25 p.m.