MIME-Version: 1.0 Content-Location: file:///C:/73235690/2006oct30.htm Content-Transfer-Encoding: quoted-printable Content-Type: text/html; charset="us-ascii" FONDULAC DISTRICT LIBRARY

FONDULAC DI= STRICT LIBRARY

BOARD OF TR= USTEES

MINUTES OF = THE REGULAR MEETING

October 30,= 2006

 =

 =

   &nbs= p;        Members of the Fondulac District Library Board of Trustees met in regular session on Monday, October 30, 2006.  Pre= sident Herring called the meeting to order at 6:05 p.m.

 

   &nbs= p;        On roll call the following members were present:  Mrs. Cole, Mr. Goff, Mrs. Herring,= Mr. Johnston and Mr. Lasswell.  Al= so present were Ms. Falasz-Peterson, Director, Miss McKeever, Assistant Direct= or and Mrs. Geier, Administrative Assistant.&= nbsp; Mr. Brimberry and Mr. Mingus were absent.

 

   &nbs= p;        M/S/P (Cole/Johnston) to accept the minutes of the September meeting of the Board= of Trustees.

 

   &nbs= p;        M/S/P (Lasswell/Goff) to accept the minutes of the September 25th executive session.

 

   &nbs= p;        The bills were presented for payment.

 

   &nbs= p;        M/S/P (Johnston/Cole) to accept the Treasurer’s Report and payment of bills subject to audit.

 

   &nbs= p;        Treasurer’s Report:

GENERAL FUND CHECKING

09/25/06  Balance           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           81= 4.21

09/07/06  ACH transfer fee            =             &nb= sp;            =             &nb= sp;            =            (39.99)=

09/28/06  Deposit – Fines, fees, misc.=         &n= bsp;            = ;            &n= bsp;            = ;           411.68=

09/30/06  Interest 3066700474        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           1.= 85

10/03/06  Deposit – County taxes        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;          582,099.12<= /p>

10/05/06  Checks issued – Payroll        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;          (21,881.77)=

10/05/06  Check issued – IDES        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;     (108.20)

10/06/06  Deposit – Fines, fees, misc.=         &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;           624.9= 3

10/10/06  Transfer – Checking to Worki= ng Cash      &nb= sp;            =              (137,745.00)

10/10/06  Transfer – Checking to Inves= tment Fund      &nb= sp;            =           (400,900.00)<= /p>

10/13/06  Deposit – Fines, fees, misc.=         &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;           218.5= 9

10/19/06  Checks issued – Payroll        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;          (22,231.48)=

10/19/06  Check issued – Credit card        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;         (257.84)

10/19/06  Checks issued – NCPERS Group= Life Ins.        &= nbsp;           &nbs= p;             = (52.00)

10/20/06  Deposit – Fines, fees, misc.=         &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;           502.4= 7

 

 

 

10/27/06  Deposit – Fines, fees, misc.=         &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;           386.7= 5

10/30/06  Transfer – Investment to che= cking        &= nbsp;           &nbs= p;            &= nbsp;        63,000.00

10/30/06  Checks issued – Bills        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;              (41,303.52)

10/30/06  Balance           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;      23,539.80

 

GENERAL FUND= SAVINGS

09/27/06  Balance           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;        3,500.83

09/30/06  Interest 3619307057        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           =   .48

10/30/06  Balance           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;        3,501.31

 

GENERAL FUND INVESTMENT

09/25/06  Balance           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;      10,386.47

09/30/06  Interest 7139120393        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;         43.86

10/06/06  Deposit – Replacement Tax        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;     20,004.95

10/10/06  Transfer – Checking to Inves= tment        &= nbsp;           &nbs= p;            &= nbsp;     400,900.00

10/30/06  Transfer – Investment to che= cking        &= nbsp;           &nbs= p;            &= nbsp;       (63,000.00)=

10/30/06  Balance           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;    368,335.28

 

WORKING CASH= FUND

09/25/06  Balance           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;    120,809.26

09/30/06  Interest 7139120404        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;       647.82

10/10/06  Transfer – Checking to Worki= ng Cash      &nb= sp;            =             <= u>  137,745.00

10/30/06  Balance           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;    259,202.08

 

RESERVE FUND=

09/25/06  Balance           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp; 1,410,054.29

09/30/06  Interest 7139120419        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;                 5,955.52

10/30/06  Balance           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp; 1,416,009.81

 

ENTERPRISE FUND

09/25/06  Balance           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;      28,517.25

09/28/06  Deposit – Rent        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;    450.00

09/30/06  Interest 6900342215        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           5.= 16

10/06/06  Deposit – Rent        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;    420.00

10/27/06  Deposit – Rent        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;    200.00

10/30/06  Checks issued – Bills        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;                (1,194.85)<= /u>

10/30/06  Balance           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;      28,397.56

 

            Mrs. Geier made three authorized transfers this month.  The first transfer on October 10th was from the checking account to the working cash fund for $137,745.  The second transfer on October 10<= sup>th was from the checking account to the investment fund for $400,900.  The third transfer on October 30th was from the investment fund to the checking account for $63,000.

 

            Ms. Falasz-Peterson informed the board that election packets can be picked up at the library beginning November 7th. 

 

            Miss. McKeever r= eported on the Playaway grant we are participating in with Alliance Library System.  We will have $2,200 to spend on the self contained audio devices.

 

            Ms. Falasz-Peterson, upon rereading her LSTA grant to hire a financial planner, feels that it may be better to break it into two steps.  The first step would be to have a financial planner come talk to the board about deciding how to phrase the ballot question.  The planner = would explain the differences between the tax rate and bond issue.  Kevin Heid from First Midstate has agreed to help with this step.  Ms. Falasz-Peterson will be setting up a time to meet with him in the near future.  The second step = is the fundraising piece and is a little more involved.  Ms. Falasz-Peterson has contacted = the presenter, Liz Livingston-Howard from the ILA pre-conference meeting she attended.  Liz would love to h= elp us, but Saturdays do not work for her.  Ms. Livingston-Howard indicated to = Ms. Falasz-Peterson that she will be happy to recommend a colleague if the board feels that Saturdays is the best time.&nbs= p; Ms. Falasz-Peterson asked the board if they would rather have the fundraising portion all day on a Saturday or a special board meeting between regular board meetings.  Mrs. = Cole asked if it was during the evening, would that be enough time to get all the information needed.  Ms. Falasz-Peterson stated that she asked about that and was told that the presentation can be tailored to however long we would want.  She also stated that it could be b= roken into two evenings.  Mr. Johnst= on stated that he thought an evening would work best.  Ms. Falasz-Peterson will get dates= from the presenter and contact the board with the dates.

 

            Ms. Falasz-Peterson, Miss McKeever, Mrs. Herring, Randy Gibson and Jeff Giebelhausen met to discuss our referendum.  One of Mr. Giebelhausen’s suggestions was to wait until after the upcoming election to look at who the frequent voters are in this area.  Mrs. Herring, Ms. Falasz-Peterson and Randy Gibson will be meeting a= gain soon.

Mrs. Herring fe= lt that a lot of ideas came from this meeting and felt Mr. Giebelhausen is very knowledgeable about running a campaign.&nb= sp; He has offered for his office to do letters, brochures and sign desi= gn as part of his contribution.

 

            There was discussion on the annual audit.  Mrs. Herring asked the board their feelings on the cash trail that is mentioned in the letter to the board from the auditor.  The auditor recommends Mrs. Geier c= ount the weekly deposit and then have someone else count it and initial the depo= sit slip.  She suggests that someo= ne else counter-count to protect Mrs. Geier.&= nbsp; M/S/P (Lasswell/Johnston) to approve the audit.  Mr. Johnston would also like it mentioned that next year he would like some discussion between the auditor = and the board treasurer.  Ms. Falasz-Peterson stated that she will pass that information on to the audito= r.

 

            There was some discussion on the proposed holiday closing list.  M/S/P (Lasswell/Johnston) to appro= ve the 2007 holiday closing dates.

 

 

 

            M/S/P (Lasswell/Cole) to continue with the current meeting room policy.

 

            There was discussion on the Fondulac Bank CD that has come due.  If taken out, it can be used for informational materials for our referendum.  M/S/P (Johnston/Cole) to remove th= e CD to such a time we return it to a CD or use it for campaign purposes.

 

            Mr. Johnston reported on the ALS annual meeting and other news.

 

            Mr. Lasswell moved to adjourn at 6:40 p.m.