FONDULAC DISTRICT LIBRARY

FONDULAC DI= STRICT LIBRARY

BOARD OF TR= USTEES

MINUTES OF = THE REGULAR MEETING

September 2= 5, 2006

&nbs= p; Members of the Fondulac District Library Board of Trustees met in regular session on Monday, September 25, 2006. President Herring called the meeting to order at 6:05 p.m.

&nbs= p; On roll call the following members were present: Mr. Brimberry, Mrs. Cole, Mr. Goff= , Mrs. Herring and Mr. Johnston. Also present were Ms. Falasz-Peterson, Director, Miss McKeever, Assistant Direct= or and Mrs. Geier, Administrative Assistant.&= nbsp; Randy Gibson from PSA Dewberry was also in attendance. Mr. Lasswell arrived at 6:15 and M= r. Mingus arrived at 6:40.

&nbs= p; M/S/P (Johnston/Brimberry) to approve the revised agenda.

&nbs= p; M/S/P (Johnston/Brimberry) to accept the minutes of the August meeting of the Boa= rd of Trustees.

&nbs= p; The bills were presented for payment.

&nbs= p; M/S/P (Johnston/Cole) to accept the Treasurer’s Report and payment of bills subject to audit.

&nbs= p; Treasurer’s Report:

GENERAL FUND CHECKING

08/28/06 Balance &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; 1,467.11

08/04/06 ACH Fee &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; (40.12)

08/31/06 Interest 3066700474 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 3.12

09/01/06 Deposit – Fines, fees, misc<= span style=3D'mso-tab-count:1'> &= nbsp; &nbs= p; &= nbsp; 710.70

09/05/06 Transfer – Working Cash to checking = ; &n= bsp; 21,000.00

09/07/06 Checks issued – Payroll &= nbsp; &nbs= p; &= nbsp; (21,771.= 63)

09/12/06 Check issued – Deb Endress-S= taff Day &nbs= p; &= nbsp; (889.73)

09/15/06 Deposit – Fines, fees, misc.= &= nbsp; &nbs= p; &= nbsp; 78= 5.82

09/18/06 Transfer – Working Cash to checking = ; &n= bsp; 22,000.00

09/21/06 Checks issued – Payroll &= nbsp; &nbs= p; &= nbsp; (22,055.= 34)

09/21/06 Checks issued – NCPERS Life = Ins. &= nbsp; &nbs= p; (52.00)

09/25/06 Transfer – Working Cash to checking = ; &n= bsp; 19,000.00

09/25/06 Checks issued – Bills &= nbsp; &nbs= p; &= nbsp; &nbs= p; (19,011.00)

09/25/06 Balance &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; 1,146.93

GENERAL FUND= SAVINGS

08/28/06 Balance &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; 3,500.44

08/31/06 Interest 3619307057 &= nbsp; &nbs= p; &= nbsp; &nbs= p; .39

09/25/06 Balance &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; 3,500.83

GENERAL FUND INVESTMENT

08/28/06 Balance &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; 10,346.72

08/31/06 Interest 7139120393 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 39.75

09/25/06 Balance &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; 10,386.47

WORKING CASH= FUND

08/28/06 Balance &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; 181,861.42

08/31/06 Interest 7139120401 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 947.84

09/05/06 Transfer – Working Cash to checking = ; &n= bsp; (21,000.00)

09/18/06 Transfer – Working Cash to checking = ; &n= bsp; (22,000.00)

09/25/06 Transfer – Working Cash to checking = ; &n= bsp; (19,000.00)

09/25/06 Balance &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; 120,809.26

RESERVE FUND=

08/28/06 Balance &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; 1,403,944.21

08/31/06 Interest 7139120419 &= nbsp; &nbs= p; &= nbsp; 6,110.08

09/25/06 Balance &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; 1,410,054.29

ENTERPRISE FUND

08/28/06 Balance &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; 28,307.61

08/31/06 Interest 6900342215 &= nbsp; &nbs= p; &= nbsp; &nbs= p; 5.88

09/01/06 Deposit – Rent &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; 420.00

09/25/06 Checks issued – Bills &= nbsp; &nbs= p; &= nbsp; &nbs= p; (216.24)

09/25/06 Balance &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; 28,517.25

Mrs. Geier made three authorized transfers this month. The first one on September 5^t=
h was for $21,000, the second one on the 18^th was for $22,000 and = the third on the 25^th was for $19,000. All transfers were from the Workin= g Cash Fund to the Checking Account.

Ms. Falasz-Peterson reported that we have received the draft of our annual audit. She is currently worki= ng on the MD&A letter to send to the auditor.

Ms. Falasz-Peterson and Miss McKeever will be attending ILA the week of October 2-6. Diane Soffietti along wi= th other Local Legacy participants will be presenting a program Friday, Octobe= r 6 at ILA.

Ms. Falasz-Peterson reported that the library has been awarded two LSTA grants = from the state. The first is a Weed & Feed grant targeting the 600s and 900s. The other is a grant to hire a fin= ancial planner to help the board with fundraising ideas for the referendum. There will be more information on = both grants at future meetings.

Mr. Johnston will attend the next Opportunity Zone meeting at the city.

Ms. Falasz-Peterson and Miss McKeever met with the District 86 librarian to dis= cuss communication between the library and the schools. They felt it was a very productive meeting. Our Youth Services librarian, Sue Elder, is working with a teacher on a Read Across America program.

M/S/P (Lasswell/Johnston) to adopt Levy Ordinance #06-237. On roll call vote, all present vot= ed yea.

M/S/P (Lasswell/Brimberry) to increase the Surety Bond to $600,000.

M/S/P (Johnston/Lasswell) to approve spending up to $12,000 for new computers. Mr. Johnston stated he would like = to look at the bids before the equipment is ordered.

M/S/P (Johnston/Cole) to go into Executive Session at 6:35 to discuss property purchase according to 5 ILCS 120/2 (C) (5). On roll call vote, all present vot= ed yea.

M/S/P (Lasswell/Johnston) to return to regular session at 6:47 p.m. On roll call vote, all present vot= ed yea.

Mr. Gibson went over the list campaign constituents that were gathered from the= August 10^th meeting to make sure no group has been left off the list. He asked Ms. Falasz-Peterson if she could identify the newer neighborhoods and the specific service clubs by our next meeting. Mr. Gibson feel= s this is important so we can give the committees as much information as possible. The board was comfo= rtable with the list that was handed out. Mr. Goff suggested that we add Alliance Library System as a constituent.

Mr. Gibson handed out the campaign theme that is a combination of the ideas that were discussed at the August 10^th meeting. Mr. Gibson feels this is a very important document as it our message, why our community should support a new building. The board agreed on= this theme.

There was discussion on who the board had identified in the community to help with the referendum. Mr. Gibson wo= uld like to decide on a defined list. Ms. Falasz-Peterson asked how many people should make up the steering committee. She stated that we already have asked Jeff Giebelhausen to chair the steering committee and he= has accepted. Mr. Gibson stated t= hat he feels 10-12 people would be plenty. He feels the general steering committee should be the recognizable names in the community. Mr. Goff suggested that we not mak= e the committee heavy with “old” East Peoria. Mr. Gibson suggested that the board pick the general steering commit= tee then let that committee pick the members for the sub-committees. The board discussed names for the steering committee. Mr. Mingus stated that he felt that Jeff Giebelhausen may also have some ideas as to w= ho would be appropriate for this committee.&n= bsp; Ms. Falasz-Peterson stated that Mr. Giebelhausen has a copy of the possible committee members list. Mr. Gibson asked how so= on he would be able to meet with Mr. Giebelhausen, he feels it is important to me= et sooner rather than later, so this committee can be set up and start working= . Ms. Falasz-Peterson will contact M= r. Giebelhausen to see if he would be available the week of October 9^th. Mrs. Herring suggested that = Ms. Falasz-Peterson contact the board by email Mr. Giebelhausen’s suggestions.

The board discussed possible names for the sub-committees to give to Mr. Giebel= hausen to look over.

Mr. Gibson stressed to the board that they need to have a vested interest in th= is campaign. He suggested a way = to keep connected is to be liaisons to the committees. He suggested that board members pi= ck which sub-committee they would be most interested in and get involved and m= ake a commitment to be at each of their meetings and then report to the board at the regular meetings. Once committee chairs are selected for each sub-committee, hopefully by the midd= le of October, it needs to be determined what each committees purpose is, almo= st a mission statement. Mr. Gibson stated that usually he works with the administrative staff to determine the purpose of the committees.

Mr. Gibson will attend our October 30^th board meeting, which will be= gin at 6:00. Mr. Gibson stated th= at it is very important to draft a campaign plan and the board may want to work w= ith Mr. Giebelhausen on this project.

Mr. Johnston reported on ALS news.

M/S/P (Johnston/Lasswell) to adjourn the meeting at 8:10 p.m.