FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

June 25, 2007

 

 

            Members of the Fondulac District Library Board of Trustees met in regular session on Monday, June 25, 2007.  President Herring called the meeting to order at 6:08 p.m.

            On roll call the following members were present:  Mrs. Cole, Mr. Goff, Mrs. Herring, Mrs. Humphrey & Mr. Lasswell.  Mr. Johnston arrived at 6:40 p.m.  Also present were Ms. Falasz-Peterson, Director, Mrs. Hensley, Assistant Director and Mrs. Geier, Administrative Assistant.  Shanna Gerth, District 86 librarian and summer intern, prospective board members Rose Chenoweth and Kathy Gerber were also in attendance.

            M/S/P (Lasswell/Cole) to accept the minutes of the May meeting of the Board of Trustees as well as the minutes from the May Executive Session.

            The bills were presented for payment.

            M/S/P (Cole/Lasswell) to accept the Treasurer’s Report and payment of bills subject to audit.

            Treasurer’s Report:

GENERAL FUND CHECKING

05/21/07  Balance                                                                                             1,153.14

05/04/07  ACH Transfer Fee                                                                                 (48.46)

05/25/07  Deposit – Fines, fees, misc.                                                                 394.80

05/29/07  Transfer – Investment to checking                                                 23,500.00      

05/31/07  Checks issued – Payroll                                                                 (22,079.54)

05/31/07  Checks issued – Payroll taxes                                                             (556.55)

05/31/07  Check issued – Kate Klise                                                                   (900.00)

05/31/07  Interest 3066700474                                                                                4.22

06/01/07  Deposit – Fines, fees, misc.                                                                 534.01

06/08/07  Deposit – Fines, fees, misc.                                                                 470.46

06/11/07  Transfer – Investment to checking                                                 24,000.00)

06/14/07  Checks issued – Payroll                                                                 (22,158.06)

06/14/07  Checks issued – Utilities                                                                  (2,941.14)

06/17/07  Deposit – Fines, fees, misc.                                                                 661.95

06/22/07  Deposit – Fines, fees, misc.                                                                 266.16

06/22/07  Deposit – Community Foundation                                                    1,298.00

06/25/07  Checks issued – Bills                                                                      (49,791.53)

06/25/07  Transfer – Investment to checking                                                 69,500.00)

06/25/07  Balance                                                                                           23,307.46

 

GENERAL FUND SAVINGS

05/21/07  Balance                                                                                             3,504.24

05/31/07  Interest 3619307057                                                                                  .40

06/25/07  Balance                                                                                             3,504.64

 

GENERAL FUND INVESTMENTS

05/21/07  Balance                                                                                         420,043.70

05/29/07  Transfer – Investment to checking                                                (23,500.00)

05/31/07  Interest 7139120393                                                                         1,913.07

06/11/07  Transfer – Investment to checking                                                (24,000.00)

06/25/07  Transfer – Investment to checking                                                (69,500.00)     

06/25/07  Balance                                                                                         304,956.77

 

WORKING CASH FUND

05/21/07  Balance                                                                                         261,503.80

05/31/07  Interest 7139120401                                                                         1,128.31

06/25/07  Balance                                                                                         262,632.11

 

RESERVE FUND

05/21/07  Balance                                                                                      1,464,534.57

05/31/07  Interest 7139120419                                                                         6,319.04

06/25/07  Balance                                                                                      1,470,853.61

 

ENTERPRISE FUND

05/21/07  Balance                                                                                           33,051.68

05/06/07  New check charge                                                                                (18.47)

05/31/07  Interest 6900342215                                                                                6.36

06/01/07  Deposit – Rent                                                                                     200.00

06/08/07  Deposit – Rent                                                                                     670.00

06/14/07  Check issued – Cilco                                                                             (30.86)

06/25/07  Check issued – Bill                                                                              (275.00)                 

06/25/07  Balance                                                                                           33,603.71

 

            Mrs. Geier made three authorized transfer this month.  The first one on May 29th was for $23,500, the second one on June 11th for $24,000 and the third one on the 25th for $69,500.  All transfers were from the investment account to the checking account.  Ms. Geier will also transfer $5,550 from the Working Cash to the Reserve Fund.

            Ms. Falasz-Peterson introduced Shanna Gerth from District 86.  She explained that Mrs. Gerth is working on her Master’s Degree and is at the library this summer as an intern as part of that class.  Mrs. Gerth will be working in each department this summer but most of her time will be spent with the administrative staff. 

            Ms. Falasz-Peterson introduced the two prospective board members, Rose Chenoweth, an employee at Alliance Library System and Kathy Gerber, also a librarian who just recently moved back into the area.  The board then interviewed each person.

            Ms. Falasz-Peterson reported that Randy Gibson and his team are working on a value engineering exercise which is a fancy way of saying that they are looking at some ways to change our building plan that would bring down costs.  Ms. Falasz-Peterson told him what she is looking for is a list of things we should keep and things that are expendable.  She is hoping to hear from him soon.

            Ms. Falasz-Peterson informed the board that the library has received an Illinois Clean Energy Community Foundation grant in the amount of $19,374 to update the lighting in this facility.  Ms. Falasz-Peterson expressed some hesitation in accepting the grant as the library is in the process of a building project, but she was told that the foundation wants the money to be used to improve our lighting and bring down energy costs.  This was the last year that public libraries could apply for this grant.  The board felt this would be a worthwhile grant.

            Ms. Falasz-Peterson reminded the board that on July 16th the executive board will meet with the other board candidate at 5:00 p.m.

            It has been requested that Theresa Sloan, our tech person, be an area trainer for the new circulation system.  Ms. Falasz-Peterson also reported that both Dodie Lukachik and Linda Dahl were nominated for Book Page employee of year.  Book Page is a publication that is given away for free at Fondulac District Library.  It contains information about fiction and non-fiction titles.  One was nominated by an employee and the other was nominated by a patron.

            Ms. Falasz-Peterson reported that per capita grant will require us to look at the Disaster Plan again this year.   It will be on the July agenda.

            Ms. Falasz-Peterson also reported that as per new state regulations, we had to have our elevator and dumbwaiters inspected by a state certified inspector.  This inspection will be required yearly.

            M/S/P (Cole/Lasswell) to accept Clifton Gunderson’s letter to perform our 2006-07 audit.  Mr. Johnston suggested to Mrs. Cole that she meet directly with the auditor.

            M/S/P (Lasswell/Johnston) to accept Prevailing Wage Ordinance #07-240.

            M/S/P (Lasswell/Cole) to approve borrowing money from the Working Cash Fund to cover first quarter expenses.  Ms. Falasz-Peterson reported that she did save some of the per capita grant to purchase books until we get our tax monies. 

            M/S/P (Johnston/Lasswell) to accept the 2007-08 working budget.

            Mrs. Cole moved the meeting be adjourned at 7:25 p.m.