FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE ANNUAL/REORGANIZATION MEETING

May 21, 2007

 

            Members of the Fondulac District Library Board of Trustees met in regular session on Monday, May 21, 2007.  President Herring called the meeting to order at 6:35 p.m.

 

            On roll call the following members were present:  Mr. Brimberry, Mrs. Cole, Mr. Goff, Mrs. Herring, Mr. Johnston, Mr. Lasswell and Mr. Mingus.  Also present were Ms. Falasz-Peterson, Director, Mrs. Hensley, Assistant Director and Mrs. Geier, Administrative Assistant.  Incoming board member Marilyn Humphrey was also in attendance, as was Kathy Gerber.

 

            M/S/P (Johnston/Mingus) to accept the minutes of the April meeting of the Board of Trustees.

 

            The bills were presented for payment.

 

            M/S/P (Johnston/Cole) to accept the Treasurer’s Report and payment of bills subject to audit.

 

            Treasurer’s Report:

GENERAL FUND CHECKING

04/30/07  Balance                                                                                             23,60.05

04/05/07 ACH Transfer fee                                                                                   (40.64)

04/30/07  Interest 3066700474                                                                                2.63

05/03/07  Checks issued – Payroll                                                                 (22,158.59)

05/04/07  Deposit – Fines, fees, misc.                                                                 687.28

05/11/07  Deposit – Fines fees, misc.                                                                  669.58

05/14/07  Transfer – Investment to checking                                                 24,000.00

05/17/07  Checks issued – Utilities                                                                 (2,662.25)

05/17/07  Checks issued – NCPERS Group Life Ins.                                              (52.00)

05/17/07  Check issued – Credit card                                                                 (486.55)

05/170/7  Checks issued – Payroll                                                                 (22,209.06)

05/18/07  Deposit – Fines, fees, misc.                                                                 252.43

05/21/07  Transfer – Investment to checking                                                 27,000.00

05/21/07  Checks issued – Bills                                                                     (27,452.74)

05/21/07  Balance                                                                                             1,153.14

 

GENERAL FUND SAVINGS

04/30/07  Balance                                                                                             3,503.79

04/30/07  Interest 3619307057                                                                                  .45

05/21/07  Balance                                                                                             3,504.24

 

GENERAL FUND INVESTMENT

04/30/07  Balance                                                                                         447,089.11

04/30/07  Interest 7139120393                                                                         2,058.56

05/07/07  Deposit – Replacement Tax                                                            21,896.03

05/14/07  Transfer – Investment to checking                                                (24,000.00)

05/21/07  Transfer – Investment to checking                                                (27,000.00)

05/21/07  Balance                                                                                         420,043.70

 

WORKING CASH FUND

04/30/07  Balance                                                                                         260,399.35

04/30/07  Interest 7139120401                                                                         1,104.42

05/21/07  Balance                                                                                         261,503.77

 

RESERVE FUND

04/30/07  Balance                                                                                      1,458,349.30

04/30/07  Interest 7139120419                                                                         6,185.27

05/21/07  Balance                                                                                      1,464,534.57

 

ENTERPRISE FUND

04/30/07  Balance                                                                                           32,580.37

04/30/07  Interest 6900342215                                                                                6.21

05/04/07  Deposit – Rent                                                                                     670.00

05/17/07  Check issued – Cilco                                                                             (31.67)

05/21/07  Check issued – Water Dept.                                                               (173.23)

05/21/07  Balance                                                                                           33,051.68

 

            Mrs. Geier made two authorized transfers in May.  The first one on May 14th was for $24,000 and the second one on May 21st was for $27,000.  Both transfers were from the investment account to the checking account.

 

            Ms. Falasz-Peterson reported that she has spent a lot of time this month on rental property concerns.  Most recently, she has spent time dealing with upkeep of the lawn both at the rental property and library facility.  She reported that currently the library contracts with the city for mowing and snow removal.  In the last week, we have had to contact the city several times about getting the lawn mowed.  Finally last Thursday, a crew mowed the library lawn, but not the rental property.  When we contacted the city, we were told if the crew did not mow on Friday, they would definitely be back on Monday, but they didn’t return.  Ms. Falasz-Peterson feels we have a few options.  We could once again call Steve Minner at the city or we can purchase a lawn mower and have our maintenance person mow or call and get prices from other lawn care services.  In 2006, we paid the city $1,800 per year for the snow removal and yard care.   Ms. Falasz-Peterson did say that the city does a wonderful job with the snow removal and would hate to put that service in jeopardy.  She would like to see the city put us on

 

a regular mowing schedule or let us know if this agreement isn’t working so we can make other arrangements.  Mr. Brimberry suggested a meeting between himself, Ms. Falasz-Peterson and Steve Minner from the city.  Mr. Brimberry will contact Ms. Falasz-Peterson regarding a meeting time.

 

            Ms. Falasz-Peterson reported that Shanna Gerth, East Peoria District 86 librarian, will be interning at the library over the summer beginning June 11th.  She will be spending most of her time with the administrative staff.

 

            There was discussion on how the board would like to conduct interviews with potential board appointees.  Ms. Falasz-Peterson provided the board with an information sheet that could be filled out by the candidates.  Mrs. Herring likes the idea of the information sheet, but would still like to interview those interested in being on the board.  Ms. Falasz-Peterson informed the board that Justin Hale would not be able to attend the June board meeting due to a previous commitment.  Mrs. Cole feels that it would be very time consuming to meet with all three people in June and does not see a problem with waiting until July to meet with Mr. Hale.  Mr. Johnston stated that he would like the position filled as soon as possible, and doesn’t want to go too long without a full board.  Ms. Falasz-Peterson will contact the potential board members to set up appointments. 

 

            M/S/P (Brimberry/Lasswell) to accept the changes in the board by-laws Article 2F stating that “procedures of all meetings shall be governed by Roberts Rules of Order.”  On roll call, all present voting yea.

 

            Mrs. Herring reported that she, Mr. Goff, Ms. Falasz-Peterson and Mrs. Hensley met with Randy Gibson of PSA Dewberry to discuss the building project and possible changes to our referendum strategy.  Mrs. Herring recommended the board rehire PSA Dewberry to again serve as our referendum consultant.  She also stated that each board member needs to participate fully in the process and that it can’t be just Ms. Falasz-Peterson and a couple of board members doing all the work.  Mrs. Herring feels the entire board needs to work harder at getting more people from the community involved with the project and work on building a network of people to help with the referendum and to help get our message out.  Mrs. Herring also suggested the board take a serious look at fundraising prior to the election.  She feels this will show the public the library’s willingness to look at options other than solely relying on tax payers dollars to build a new facility.  Ms. Falasz-Peterson stated that Mr. Gibson was going to come up with some suggestions on where to trim costs and will work on a revised referendum timeline.  M/S/P (Lasswell/Goff) to reinstate PSA Dewberry as referendum consultant, Fred Schlipf as building consultant and First Midstate as financial consultant.

 

            M/S/P (Lasswell/Johnston) to move the acceptance of the Tazewell County Abstract of Votes for Board of Trustees and Abstract of Votes for Referendum up on the agenda before adjourning sine die.

 

            M/S/P (Lasswell/Mingus) to accept the Tazewell County Abstract of Votes for the Board of Trustees.

 

            M/S/P (Lasswell/Johnston) to accept the Tazewell County Abstract of Votes for the building referendum.

 

            M/S/P (Lasswell/Goff) to adjourn sine die.  On roll call all present voting yea.

 

            M/S/P (Mingus/Lasswell) to appoint Mr. Goff President Pro-Tem.

 

            M/S/P (Mingus/Lasswell) to appoint Mrs. Cole President Pro-Tem as Mr. Goff cannot swear himself in as he was reelected to the board. 

 

            M/S/P (Brimberry/Lasswell) to seat the new board members.

 

            Ms. Falasz-Peterson thanked both Mr. Brimberry and Mr. Mingus for their years of service to the library.

 

            Mr. Goff nominated Mrs. Herring for the office of President.  Mr. Johnston seconded the nomination.  M/S/P (Lasswell/Johnston) to close the nominations.

 

            M/S/P (Lasswell/Johnston) to turn the meeting over to President Herring.

 

            Mrs. Cole nominated Mr. Goff for the office of Vice President.  Mr. Johnston seconded the nomination.  All present voting yea.

 

            Mrs. Herring nominated Mrs. Cole for the office of Treasurer.  Mr. Lasswell seconded the nomination.  All present voting yea.

 

            Mr. Johnston nominated Mr. Lasswell for the office of Secretary.  Mrs. Cole seconded the nomination.  All present voting yea.

 

            M/S/P (Cole/Lasswell) to return to regular session at 7:15 p.m. with a new slate of officers in place.

 

            M/S/P (Cole/Lasswell) to go into executive session at 7:15 p.m. to discuss personnel.  On roll call all present voting yea.

 

            M/S/P (Lasswell/Johnston) to return to regular session at 7:38 p.m.  All present voting yea.

 

            M/S/P (Johnston/Lasswell) to approve the 2008 salary recommendations with the recommended amendments.                                                                                                             

 

            M/S/P (Lasswell/Humphrey) to approve the transfer of the general fund balance as of June 30, 2007 to the designated reserve for operations.

 

            M/S/P (Cole/Humphrey) to adjourn the meeting at 7:42 p.m.