FONDULAC DISTRICT LIBRARY
BOARD OF TRUSTEES
MINUTES OF THE REGULAR MEETING
October 29, 2007
Members of the Fondulac District Library Board of
Trustees met in regular session on Monday, October 29, 2007. President Herring called the meeting to order
at 6:35 p.m.
On roll call the following members were present: Mrs. Cole, Mr. Goff, Mr. Hale, Mrs. Herring,
Mr. Johnston and Mr. Lasswell. Also
present were: Ms. Falasz-Peterson,
Director, Mrs. Hensley, Assistant Director and Mrs. Geier, Business Manager. Mrs. Humphrey was absent.
M/S/P (Cole/Lasswell) to accept the minutes of the
September regular meeting and the September executive session minutes with the
following amendments. In the regular
minutes there was a change in the last paragraph to read “the fire department
is interested in using our rental property,” not “the fire department is
interested in taking down our rental property.”
In the executive session minutes, the employees name was removed from
the minutes and “employee” was substituted.
The bills were presented for payment.
M/S/P (Cole/Johnston) to accept the Treasurer’s Report
and payment of bills subject to audit.
The PSA-Dewberry bill will be held until Ms. Falasz-Peterson receives clarification
on the expenses.
Treasurer’s Report:
GENERAL FUND CHECKING
09/24/07 Balance 1,447.54
09/07/07 ACH transfer fee (41.42)
09/27/07 Returned check and fee (7.00)
09/28/07 Deposit – Fines, fees,
misc. 314.58
09/30/07 Interest 3066700474 33.59
10/01/07 Transfer – Investment
to checking 25,500.00
10/02/07 IDES payment (103.02)
10/04/07 Checks issued – Payroll (23,708.81)
10/04/07 Checks issued –
Utilities (2,248.34)
10/05/07 Deposit – Fines, fees,
misc. 364.70
10/12/07 Deposit – Fines, fees,
misc. 446.81
10/15/07 Transfer – Investment
to checking 24,000.00
10/18/07 Checks issued – Payroll (23,395.90)
10/18/07 Checks issued – Phone (553.53)
10/18/07 Check issued – Credit
card (854.14)
10/18/07 Checks issued – NCPERS
Group Life ins. (52.00)
10/18/07 Deposit – Fines, fees, misc. 572.60
10/26/07 Deposit – Fines, fees,
misc. 275.49
10/29/07 Transfer – Investment
to checking 32,500.00
10/29/07 Checks issued – Bills
(33,395.06)
10/29/07 Balance 1,096.10
GENERAL FUND SAVINGS
09/24/07 Balance 3,505.93
09/30/07 Interest 3619307057 .47
10/29/07 Balance 3,506.40
GENERAL FUND INVESTMENTS
09/24/07 Balance 383,573.55
09/30/07 Interest 7139120393 956.12
10/01/07 Transfer – Investment
to checking (25,500.00)
10/05/07 Deposit – Replacement
taxes 19,985.30
10/05/07 Deposit – County taxes 388,496.12
10/15/07 Transfer – Investment
to checking (24,000.00)
10/29/07 Transfer – Investment
to checking (32,500.00)
10/29/07 Balance 711,011.09
WORKING CASH FUND
09/24/07 Balance 250,000.60
09/30/07 Interest 7139120401 803.74
10/29/07 Balance 250,804.34
RESERVE FUND
09/24/07 Balance 1,797,025.22
09/30/07 Interest 7139120419 7,014.86
10/29/07 Balance 1,804,040.08
ENTERPRISE FUND
09/24/07 Balance 32,965.99
09/28/07 Deposit – Rent 200.00
09/30/07 Interest 6900342215 7.33
10/04/07 Check issued – Cilco (27.23)
10/05/07 Deposit – Rent 420.00
10/18/07 Deposit – Rent 250.00
10/26/07 Deposit – Rent 200.00
10/29/07 Check issued – Bill (840.00)
10/29/07 Balance 33,176.09
Mrs. Geier made three authorized
transfers in October. The first on
October 1st was for $25,000, the second on the 15th was
for $24,000 and the third on the 29th was for $58,000. All transfers were from the investment
account to the checking account.
Ms. Falasz-Peterson reported
that we received a letter from the ILSDO foundation stating the library has
been approved to participate in their program.
Ms. Falasz-Peterson
and Mrs. Hensley reported on the ILA conference.
Ms. Falasz-Peterson
reported that she and Mrs. Hensley presented a breakout session at the District
86/309 teacher in-service day.
Mr. Johnston will be
attending the East Peoria Opportunity Zone meeting on November 8, 2007 at 4:00
p.m.
After the last board
meeting, Ms. Falasz-Peterson, Mrs. Hensley and Mrs. Lukachik, circulation
department supervisor, met with the employee discussed at the September
executive session. The employee was
given a packet of information including the email that had been sent regarding
possible disciplinary action if they continued to disregard the rules, to sign. The employee received a copy and a copy was
placed in their employee file. The
employee signed the document, but had nothing to say.
Mrs. Hensley wrote a
New Idea grant to attend the PLA conference March 25-29, 2008. She will be attending along with Ms.
Falasz-Peterson.
Mr. Goff, Mr. Johnston
and Mrs. Herring reported on the sessions they attended at the ILA conference.
Ms. Falasz-Peterson
and Mrs. Hensley met with Fred Schlipf on October 26th to discuss his
building program. During this meeting
they cut approximately 18% of the plan, which will reduce the square footage to
32,000. Mr. Schlipf will have the
revised building program to Ms. Falasz-Peterson by the November board
meeting. Ms. Falasz-Peterson did ask Mr.
Schlipf to keep in mind room for future expansion.
Mrs. Herring suggested
the board take the next month to review the audit. M/S/P (Hale) to receive the audit and table
for discussion until next meeting. Mr.
Hale withdrew his motion.
M/S/P (Lasswell/Hale)
to table the audit for review and approval at the November meeting.
M/S/P (Lasswell/Cole)
to approve the 2008 holiday schedule without much discussion.
Ms. Falasz-Peterson
asked the board to approve the purchase of seven laptop computers through the
Alliance Library System for our wireless computer lab.
M/S/P (Johnston/Lasswell) to approve the purchase of seven laptop
computers from Dell at the price of $1,800 each.
M/S/P (Lasswell/Hale)
to approve the meeting room policy.
Mr. Lasswell informed
the board that Ms. Falasz-Peterson handed out Community Focus brochures. He informed the board that the show can be
watched on the internet. Ms.
Falasz-Peterson also passed out a revised Return on Investment brochure.
Mr. Johnson moved to
adjourn the meeting at 7:40 p.m.