FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

January 29, 2007

 

 

            Members of the Fondulac District Library Board of Trustees met in regular session on Monday, January 29, 2007.  President Herring called the meeting to order at 6:05 p.m.

 

            On roll call the following members were present:  Mr. Brimberry, Mrs. Cole, Mr. Goff, Mrs. Herring, Mr. Johnston and Mr. Mingus.  Also present were Ms. Falasz-Peterson, Director, Miss McKeever, Assistant Director and Mrs. Geier, Administrative Assistant.  Randy Gibson from PSA-Dewberry was also in attendance.

 

            M/S/P (Cole/Johnston) to accept the minutes of the November 2006 meeting of the Board of Trustees.

 

            M/S/P (Cole/Brimberry) to accept the minutes of the December 14, 2006 and January 10, 2007 special meetings.

 

            Mrs. Herring appointed Mrs. Cole secretary pro-tem.

 

            The bills were presented for payment.

 

            M/S/P (Johnston/Brimberry) to accept the Treasurer’s Report and payment of bills subject to audit.

 

            Treasurer’s Report:

Fund Activity through December 31, 2006

GENERAL FUND CHECKING

11/27/06  Balance                                                                                           53,580.46

11/06/06  ACH transfer fee                                                                                   (40.38)

11/30/06  Checks issued – Payroll                                                                 (21,766.98)

11/30/06  Checks issued – Payroll tax                                                                (546.75)

11/30/06  Interest 306670474                                                                                10.30

12/06/06  ACH transfer fee                                                                                   (40.38)

12/08/06  Deposit – Fines, fees, misc                                                               2,389.97

12/11/06  Transfer – Investment to checking                                                 20,500.00

12/14/06  Checks issued – Payroll                                                                 (21,908.67)

12/14/06  Checks issued – East Peoria Chamber                                            (1,550.00)

12/15/06  Deposit – Fines, fees, misc                                                                  325.08

12/21/06  Checks issued – Bills                                                                      (31,735.21)

 

 

12/22/06  Deposit – Fines, fees, misc                                                                  534.10

12/22/06  Transfer – Investment to checking                                                 24,500.00

12/28/06  Checks issued – Payroll                                                                 (22,235.28)

12/31/06  Interest 3066700474                                                                                8.32

12/31/06  Balance                                                                                             2,024.58

 

GENERAL FUND SAVINGS

11/27/06  Balance                                                                                             3,501.71

11/30/06  Interest 3619307057                                                                                  .42

12/31/06  Interest 3619307057                                                                                  .45

12/31/06  Balance                                                                                             3,502.58

 

GENERAL FUND INVESTMENT

11/27/06  Balance                                                                                         623,347.71

11/30/06  Interest 7139120393                                                                         2,556.03

12/06/06  Deposit – Replacement tax                                                              4,998.66

12/11/06  Transfer – Investment to checking                                                (20,500.00)

12/22/06  Transfer – Investment to checking                                                (24,500.00)

12/31/06  Interest 7139120393                                                                         2,669.44

12/31/06  Balance                                                                                         588,571.84

 

WORKING CASH FUND

11/27/06  Balance                                                                                         260,165.61

11/30/06  Interest 7139120401                                                                         1,110.51

12/31/06 Interest 7139120401                                                                          1,144.94

12/31/06  Balance                                                                                         262,421.06

 

RESERVE FUND

11/27/06  Balance                                                                                      1,422,228.76

11/30/06  Interest 7139120419                                                                         6,070.77

12/31/06  Interest 7139120419                                                                         6,259.00

12/31/06  Balance                                                                                      1,434,588.53

 

ENTERPRISE FUND

11/27/06  Balance                                                                                           28,932.18

11/30/06  Interest 6900342215                                                                                5.44

12/08/06  Deposit – Rent                                                                                     870.00

12/21/06  Checks issued – Bills                                                                             (59.82)

12/31/06  Interest 6900342215                                                                                5.32

12/31/06  Balance                                                                                           29,753.12

 

 

 

 

Fund Activity through 1/29/07

GENERAL FUND CHECKING

12/31/06  Balance                                                                                             2,024.58

01/05/07  Deposit – Fines, fees, misc                                                                  863.82

01/05/07  Deposit – Community Foundation                                                       550.00

01/09/07  Transfer – Investment to checking                                                 20,000.00

01/11/07  Checks issued – Payroll                                                                 (21,232.73)

01/11/07  Check issued – IDES                                                                              (50.58)

01/12/07  Deposit – Fines, fees, misc                                                                  337.55

01/19/07  Deposit – Fines, fees, misc                                                                  573.89

01/22/07  Transfer – Investment to checking                                                 21,500.00

01/25/07  Checks issued – Payroll                                                                 (21,273.46)

01/25/07  Checks issued – Life insurance                                                             (52.00)

01/25/07  Check issued – Credit card                                                              (1,166.00)

01/26/07  Deposit – Fines, fees, misc                                                                  589.87

01/29/07  Transfer – Investment to checking                                                 28,000.00

01/29/07  Checks issued – Bills                                                                      (28,608.79)

01/29/07  Balance                                                                                             2,056.15

 

GENERAL FUND SAVINGS

12/31/06  Balance                                                                                             3,502.58

01/29/07  Balance                                                                                             3,502.58

 

GENERAL FUND INVESTMENT

12/31/06  Balance                                                                                         588,571.84

01/05/07  Deposit – Replacement tax                                                            14,531.24

01/09/07  Transfer – Investment to checking                                                (20,000.00)

01/22/07  Transfer – Investment to checking                                                (21,500.00)

01/29/07  Transfer – Investment to checking                                                (28,000.00)

01/29/07  Balance                                                                                         533,603.08

 

WORKING CASH FUND

12/31/06  Balance                                                                                         262,421.06

01/09/07  Transfer – Working cash to Reserve Fund                                      (5,325.00)

01/29/07  Balance                                                                                         257,096.06

 

RESERVE FUND

12/31/06  Balance                                                                                      1,434,558.53

01/09/07  Transfer – Working Cash to Reserve Fund                                       5,325.00

01/29/07  Balance                                                                                      1,439,883.53

 

 

 

 

ENTERPRISE FUND

12/31/06  Balance                                                                                           29,753.12

01/05/07  Deposit – Rent                                                                                     870.00

01/26/07  Deposit – Rent                                                                                     450.00

01/29/07  Checks issued – Bills                                                                           (153.55)

01/29/07  Balance                                                                                           30,919.57

 

            Mrs. Geier made two authorized transfers in December.  The first on the 11th was for $20,500 and the second one on the 22nd was for $24,500.  Both transfers were from the investment account to the checking account.  Mrs. Geier made four authorized transfers in the month of January.  The first one on the 8th was from the working cash fund to the reserve fund in the amount of $5,325.  The second transfer was on the 8th for $20,000, the third one on the 22nd was for $21,500 and the fourth one on the 30th was for $28,000.  The last three transfers of the month were from the investment account to the checking account.

 

            Ms. Falasz-Peterson reported that Linda Dahl won the first New Idea grant of the year.  Her grant was to reorganize the old board room. 

 

            Ms. Falasz-Peterson reminded the board that the second LSTA workshop on fundraising will be Wednesday, February 7, 2007 at 5:30 p.m.  She also passed out books on fundraising that were purchased through the LSTA grant. 

 

            Miss McKeever reported on the library’s first community open house.  She reported that 13 people attended and both she and Ms. Falasz-Peterson felt it went very well.  The next open house is Sunday, February 25, 2007 from 2:00-3:30 p.m.

 

            Ms. Falasz-Peterson reported that today was the last day to pick up petitions to run for our board.  She feels that the board needs to think of some names to contact to see if they would be interested in being appointed to the board or running as write in candidates.  Ms. Falasz-Peterson checked into what one would have to do to be a write in candidate.  According to the state board of elections, a write in candidate must file a notarized declaration of intent to be a write in candidate with the proper election authority by 5:00 p.m. on the Tuesday prior to the election.  A write in candidate only needs one vote cast for them. 

 

            Some names that were mentioned as either possible write in candidates or appointees were: Matt Fick, Ty Livingston, Rose Chenoweth and Marilyn Humphrey.  Mr. Brimberry stated he would contact both Mr. Fick and Mr. Livingston, Ms. Falasz-Peterson will contact Ms. Humphrey.  Ms. Falasz-Peterson reminded the board that if someone is appointed to the board, they are appointed only until the next library election at which time they must run to complete the term.  There was some discussion on the term length of library trustees.  Ms. Falasz-Peterson reported that according to the statutes, “a district may provide by resolution of the board that the term of its trustees shall be four years.”  Therefore, the board could amend the by-laws to read that the term of a trustee would be four years and then the elections would need to be staggered. 

 

            Ms. Falasz-Peterson reported that we received our health insurance premium renewal notice.  Beginning March 1, 2007 our monthly premium will increase $76.37.  This is the first increase in our premium in two years. 

 

            Mr. Gibson from PSA-Dewberry stated that since Jeff Giebelhausen is taking a more behind the scenes role, he felt it was time for PSA to identify some specific activities now that the “meat” of the election season is upon us.  At past meetings the board identified February 1, 2007 as the time to get things under way.  Earlier this month, Mr. Gibson met with Ms. Falasz-Peterson, Miss McKeever and Mrs. Herring to identify some ideas for campaign activities.  Ms. Falasz-Peterson handed out a CD Rom and a building project power point outline.  The power point Ms. Falasz-Peterson and Miss McKeever have put together is the library’s standard message.  An outline has also been created to go with the power point. 

 

            Mrs. Herring asked that each board member write a letter regarding the building project to our senator, representative and newspaper editors or anyone else the board feels may be willing to take up our cause.  She handed out a list of these people’s addresses and some facts about our project to include in the letter.  She feels it is very important this is done to show the public that the whole board supports the building project.  Mrs. Herring also discussed the list of speaking engagements.  She mentioned that Ms. Falasz-Peterson has put names next to certain engagements depending on their expertise.  Ms. Falasz-Peterson and Miss McKeever will be attending every event and Mrs. Herring will attend as many as possible. 

 

            The next step for each board member would be to contact five people who would act as ambassadors.  This involves asking them if they will approach their friends to be supportive of our building project.  A script has been put together for the board to assist in this effort.  We would then like each of the five people to reach out and contact 20 people to talk about the project.  The main goal is to have each board member “engage” 100 people.  Ms. Falasz-Peterson reminded the board that at a past meeting, a list of possible committee members was handed out and that this would be the time to contact these people.  Mr. Gibson recommended that the board decide which people each are going to contact to avoid duplication as well as not missing someone completely.  The script asks the contacts to attend an informative meeting on the facts of the building project. 

 

            Mr. Gibson stated that one thing we would really like those outreach people to do is to walk the neighborhoods the Saturday before the election.  He suggested thinking of those people that are influential in the community as well as their geographic locations.   Mrs. Herring stated that we would also like these contacts to write letters to the editors, senator and representative.  Mr. Gibson would like to see a letter in the paper once a week beginning March 21, 2007. 

 

            There was discussion on the door to door campaign the weekend before the election.  Mr. Gibson suggested that one board member be appointed to be chair for the door to door campaign.  It should be organized by one person as the people that are chosen will be from different neighborhoods.  Mr. Mingus also suggested that we teach some door to door etiquette.  Mr. Mingus stated that he would be happy to help organize this campaign, but would not be able to help that weekend.   He suggested that possibly a mailing would be an easier way to get our word out.  Ms. Falasz-Peterson stated that from past conversations, she thought Mr. Giebelhausen suggested that his contribution could be to provide a mailing and the printing of that mailing as well as a brochure.  Mr. Gibson suggested doing both a door to door campaign as well as a mailing.  Mr. Gibson suggested that we put yard signs up approximately three weeks before the election.

 

            Ms. Falasz-Peterson reported that she and Miss McKeever met with Mr. Lasswell regarding the taping of a Community Focus program on public access television.

 

            Ms. Falasz-Peterson, Miss McKeever and Mrs. Herring are planning on meeting with the city council candidates after the primary, to update them on the library’s building plans.

 

            The informational meeting for volunteers will be on February 26, 2007, 7:00 p.m. with the regular board meeting beginning at 6:00 p.m.

 

            M/S/P (Goff/Johnston) to accept the ordinance providing for and requiring the submission of the proposition of increasing the limiting rate for the Fondulac Public Library District to voters of the District at the April 17, 2007 consolidated election.  On roll call all present voting yea.

 

            M/S/P (Johnston/Mingus) to accept the ordinance of intent to issue Alternate Revenue Bonds.  On roll call all present voting yea.

 

            M/S/P (Johnston/Cole) to approve September 27, 2007 as this year’s staff day.  RSA will come and train the staff on the new circulation system.

 

            Mr. Johnston reported on ALS news.

 

            Mr. Johnston moved to adjourn at 8:15 p.m.