FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

April 28, 2008

 

 

            Members of the Fondulac District Library Board of Trustees met in regular session on Monday, April 28, 2008.  President Herring called the meeting to order at 6:04 p.m.

 

            On roll call the following members were present:  Mr. Goff, Mr. Hale, Mrs. Herring and Mr. Johnston.  Also present were Ms. Falasz-Peterson, Director, Mrs. Hensley, Assistant Director and Mrs. Geier, Business Manager.  Mr. Lasswell arrived at 6:08 p.m.

 

            M/S/P (Hale/Johnston) to accept the minutes of the March meeting of the Board of Trustees.

 

            Ms. Falasz-Peterson reported to the board that a patron filled out a complaint form regarding the cover of the May 2008 Esquire magazine.  She will write a letter to the patron stating that she appreciates their concern, but the library does serve a broad range of interests and that Esquire is a well established publication. 

 

            Ms. Falasz-Peterson stated that she has been meeting with staff in small groups to go over the library’s business plan for the next three years.  She will present that to the board at the next meeting.

 

            Mrs. Hensley reported that she and Ms. Falasz-Peterson will be meeting with the supervisors and Mrs. Geier within the next week to divide her duties while on maternity leave.

 

            Ms. Falasz-Peterson reported that the East Peoria Chamber of Commerce is selling banners the will to be hung from the light poles around town.  Ms. Falasz-Peterson has reserved one banner, at the non-profit rate of $200 per banner, which will have our logo, name and possibly our address on it.  Mrs. Herring suggested that perhaps the library should purchase more than one banner.

 

            In Mrs. Cole’s absence, Mr. Lasswell presented the bills for payment.

 

            M/S/P (Lasswell/Johnston) to accept the Treasurer’s Report and payment of bills subject to audit.

 

 

 

            Treasurer’s Report:

GENERAL FUND CHECKING

03/31/08  Balance                                                                                             1,115.27

03/05/08  Analysis charge                                                                                   (107.73)

03/28/08  Paypal verification                                                                                    (.23)

03/31/08  Interest 3066700474                                                                                2.24

04/01/08  Transfer – Investment to checking                                                 23,000.00

04/03/08  Checks issued – Payroll                                                                 (23,095.49)

04/03/08  Check issued – Cilco                                                                             (45.38)

04/04/08  Deposit – Fines, fees, misc.                                                                 728.42

04/11/08  Deposit – Fines, fees, misc.                                                                 483.37

04/14/08  Transfer – Investment to checking                                                 27,500.00

04/14/08  Checks issued – Payroll                                                                 (23,526.68)

04/14/08  Checks issued – Utilities                                                                  (2,934.70)

04/14/08  Check issued – Red Cross                                                                   (300.00)

04/14/08  Check issued – Mastercard                                                             (1,345.41)

04/14/08  Checks issued – Life insurance                                                             (52.00)

04/24/08  Deposit – Fines, fees, misc.                                                              1,487.33

04/24/08  Aflac payment                                                                                    (229.84)

04/25/08  Transfer – Investment to checking                                                 20,000.00

04/28/08  Checks issued – Bills                                                                      (21,148.23)

04/28/08  Balance                                                                                             1,531.40

 

GENERAL FUND SAVINGS

03/31/08  Balance                                                                                             3,508.83

03/31/08  Interest 3619307057                                                                                  .54

04/28/08  Balance                                                                                             3,509.37

 

GENERAL FUND INVESTMENT

03/31/08  Balance                                                                                         469,817.31

03/31/08  Interest 7139120393                                                                            882.54

04/01/08  Transfer – Investment to checking                                                (23,000.00)

04/01/08  Deposit – Per Capita Grant                                                             25,226.14

04/07/08  Deposit – Replacement Tax                                                            23,258.69

04/14/08  Transfer – Investment to checking                                                (27,500.00)

04/25/08  Transfer – Investment to checking                                                (20,000.00)

04/28/08  Balance                                                                                         448,684.68

 

WORKING CASH FUND

03/31/08  Balance                                                                                         254,682.60

03/31/08  Interest 7139120419                                                                            439.48

04/28/08  Balance                                                                                         255,122.08

 

RESERVE FUND

03/31/08  Balance                                                                                      1,831,936.69

03/31/08  Interest 7139120419                                                                         3,161.24

04/28/08  Balance                                                                                      1,835,097.93

 

ENTERPRISE FUND

03/31/08  Balance                                                                                           36,383.90

03/31/08  Interest 6900342215                                                                                1.39

04/04/08  Deposit – Rent                                                                                     420.00

04/14/08  Check issued – Cilco                                                                             (46.02)

04/24/08  Deposit – Rent                                                                                     200.00

04/28/08  Balance                                                                                           36,959.27

 

            Mrs. Geier made three authorized transfers in April.  The first on the 1st was for $23,000, the second on the 14th was for $27,500 and the third on the 25th was for $20,000.  All transfers were from the investment account to the checking account.

 

            Mrs. Herring and Mr. Johnston reported on ILA Legislative Day, which they both found to be very productive.  They stated that they got to spend a lot of time with our legislators and got to talk to them about internet filtering, per capita grants and the need for construction grants. 

 

            Mr. Goff reported that he would not be able to attend the rescheduled fundraising workshop in Effingham on May 22nd.  Mrs. Herring stated that she also will not be able to attend.  Mr. Johnston stated that he would be able to attend the Effingham workshop.  Mr. Goff also informed the board that the Kellogg School of Management is holding a Nonprofit Management on Fundraising and Marketing seminar September 21-23, which he will also not be able to attend, but thought someone from the board should attend. 

           

            Ms. Falasz-Peterson stated that Fred Schlip has restructured his fees and will be charging $40 per hour when we get to design meeting with architects instead of $80 per hour.

 

            M/S/P (Lasswell/Johnston) to go into executive session at 6:25 p.m. to discuss purchase or sale of property.  On roll call all present voting yea.

 

            M/S/P (Hale/Johnston) to return to regular session at 6:50 p.m.  On roll call all present voting yea.

 

            M/S/P (Lasswell/Hale) to approve the change to the Reserve of Materials policy to include DVDs and videos.

 

 

            Ms. Falasz-Peterson reported that the library has received our per capita monies.  There was discussion on Ms. Falasz-Peterson’s per capita grant spending recommendations. 

M/S/P (Johnston/Hale) to approve the per capita grant recommendations.

 

            M/S/P (Lasswell/Johnston) to approve the non-resident card program raising the price of cards from $122 to $126 per year, per user.

 

            M/S/P (Johnston/Lasswell) to approve the Equal Opportunity Employer policy.

 

            Ms. Falasz-Peterson reported that ILSDO has changed their rules stating that after the first five donations, the library would be charged $25 per donation.  Ms. Falasz-Peterson called Tina Hubert, Treasurer of ILSDO, to ask about the charge.  She was told that this is a way for ILSDO to keep their costs down.  Ms. Falasz-Peterson got the impression that libraries were funneling all their donations through the ILSDO fund which is meant for larger donations.  This fee is still less expensive then setting up our own 501(c)3 and our participation allows the library to apply for grants that require 501(c)3 tax status.  Mr. Hale asked what we would do for the smaller donor who’s going to possibly lose $25 of their donation.  Mr. Lasswell replied that it would go to the building fund, but they would be restricted funds, as it would come directly to the library.  Mr. Goff stated that we would have to disclose the fact there is a $25 handling fee.  M/S/P (Johnston/Goff) to approve the revised fund for Illinois libraries agreement (ILSDO).

All in favor-3, opposed-2.

 

            There was discussion on having the outside steps at the rental property replaced.  The board suggested contacting Unit Step for an estimate.

 

            Ms. Falasz-Peterson reminded the board that the next meeting will be on May 19th and will be our annual meeting.

            M/S/P (Johnston/Hale) to adjourn the meeting at 7:11 p.m.