FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

August 25, 2008

Vice President Hale called the Budget and Appropriation Hearing to order at 6:04 p.m. Members present were: Mrs. Cole, Mr. Hale, Mrs. Humphrey, Mr. Johnston and Mr. Lasswell. Also present were Ms. Falasz-Peterson, Director and Mrs. Geier, Business Manager. There was some discussion on the budget. Mr. Hale closed the Budget and Appropriation hearing at 6:19 p.m.

Members of the Fondulac District Library Board of Trustees met in regular session on Monday, August 25, 2008. Vice President Hale called the meeting to order at 6:20 p.m.

On roll call the following members were present: Mrs. Cole, Mr. Hale, Mrs. Humphrey, Mr. Johnston and Mr. Lasswell. Also present were Ms. Falasz-Peterson, Director and Mrs. Geier, Business Manager. Randy Gibson from PSA Dewberry was also in attendance. Mr. Goff and Mrs. Herring were absent.

M/S/P (Lasswell/Johnston) to accept the minutes of the July meeting of the Board of Trustees.

M/S/P (Cole/Lasswell) to accept the Treasurer’s Report and payment of bills subject to audit.

Treasurer’s Report:

GENERAL FUND CHECKING

07/28/08 Balance 1,378.40

07/08/08 Analysis charge (134.86)

07/31/08 Interest 3066700474 21.62

08/01/08 Deposit – Fines, fees, misc. 632.09

08/04/08 Transfer – Investment to checking 27,000.00

08/07/08 Checks issued – Payroll (23,892.41)

08/07/08 Checks issued – Utilities (3,396.73)

08/08/08 Deposit – Fines, fees, misc 438.68

08/15/08 Deposit – Fines, fees, misc. 567.15

08/18/08 Transfer – Investment to checking 23,000.00

08/20/08 Aflac payment (229.84)

08/21/08 Checks issued – Payroll (23,608.89)

08/21/08 Check issued – AT&T (198.19)

08/21/08 Checks issued – NCPERS Life Ins. (64.00)

08/22/08 Deposit – Fines, fees, misc. 319.52

08/25/08 Transfer – Investment to checking 21,000.00

08/25/08 Checks issued – Bills (21,214.65)

08/25/08 Balance 1,617.89

GENERAL FUND SAVINGS

07/28/08 Balance 3,520.12

07/31/08 Interest 3619307057 4.31

08/25/08 Balance 3,524.43

GENERAL FUND INVESTMENT

07/28/08 Balance 487,390.06

07/31/08 Interest 7139120393 894.58

08/04/08 Transfer – Investment to checking (27,000.00)

08/07/08 Deposit – Replacement taxes 10,892.86

08/15/08 Transfer – Investment to checking (23,000.00)

08/25/08 Transfer – Investment to checking (21,000.00)

08/25/08 Balance 428,177.50

WORKING CASH FUND

07/28/08 Balance 256,415.92

07/31/08 Interest 7139120401 446.52

08/25/08 Balance 256,862.44

RESERVE FUND

07/28/08 Balance 2,111,547.73

07/31/08 Interest 7139120419 3,677.03

08/25/08 Balance 2,115,224.76

ENTERPRISE FUND

07/28/08 Balance 36,292.29

07/31/08 Interest 6900342215 1.39

08/07/08 Check issued - Cilco (28.35)

08/15/08 Deposit – Rent 420.00

08/22/08 Deposit – Rent 250.00

08/25/08 Checks issued – bills (1,713.12)

08/25/08 Balance 35,222.21

Mrs. Geier made three authorized transfers in August. The first on the 4^th was for $27,000, the second on the 18^th was for $23,000 and the third on the 25^th was for $21,000. All transfers were from the investment account to the checking account.

Ms. Falasz-Peterson reported that Mr. Goff may be relocating and will contact Ms. Falasz-Peterson in the next couple of weeks to let her know. Ms. Falasz-Peterson suggested that the board may want to start thinking about potential replacements for Mr. Goff’s board seat.

Ms. Falasz-Peterson was a presenter at the East Peoria Chamber of Commerce’s Eggs and Issues. She reported that she has received some positive feedback from that meeting.

Ms. Falasz-Peterson reported that she is finalizing the annual report and will have highlights at the September board meeting. She is disappointed that the numbers appear to have gone down a little, but reminded the board that the library did change circulation systems half way through the fiscal year. When compared to last year’s numbers, the decrease was less than one percent.

Mr. Lasswell reported that although he has not yet gone to a meeting with the city and Cullinan Properties, he has met with Mayor Mingus. He was taken on a tour of the Caterpillar property.

At the last board meeting Mr. Goff asked that the board think about the rental properties, and if they wish to continue being landlords. Mr. Hale suggested that perhaps as people move out, we don’t seek new renters. Mr. Lasswell agrees.

M/S/P (Lasswell/Johnston) to go into executive session at 6:38 p.m. to discuss the sale/purchase of property. On roll call all present voting yea.

M/S/P (Lasswell/Cole) to exit executive session and return to regular session at 7:26 p.m. On roll call all present voting yea.

M/S/P (Lasswell/Johnston) to approve pursuing a partnership with the city of East Peoria and Cullinan Properties in the Downtown 2010 development.

M/S/P (Johnston/Cole) to adopt Budget and Appropriation Ordinance #08-246. On roll call all present voting yea.

Mr. Johnston moved to adjourn the meeting at 7:26 p.m.