FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

January 28, 2008

 

 

            Members of the Fondulac District Library Board of Trustees met in regular session on Monday, January 28, 2008.  President Herring called the meeting to order at 6:30 p.m.

 

            On roll call the following members were present:  Mr. Goff, Mr. Hale, Mrs. Herring, Mrs. Humphrey, Mr. Johnston and Mr. Lasswell.  Also present were Ms. Falasz-Peterson, Director, Mrs. Hensley, Assistant Director and Mrs. Geier, Business Manager.  Mrs. Cole arrived at 6:35.

 

            M/S/P (Hale/Humphrey) to accept the minutes of the November 2007 meeting of the Board of Trustees.

 

            M/S/P (Lasswell/Johnston) to table the treasurer’s report until later in the meeting.

 

            Ms. Falasz-Peterson reported that December was the first full month with our new catalog system.  There were a few glitches with the first set of reports that were sent to us, but they seem to be corrected.  She will be attending a workshop on reports later in the week.

 

            Ms. Falasz-Peterson explained the PC Reservation software she is going to purchase.  It is software that will enable a patron to come into the library and sign into a computer on their own instead of using staff time.  She has been thinking of purchasing this for some time, but felt it was best to wait until after we got our new catalog system to make sure the software was compatible.  Alliance Library System did recommend this software.  Theresa Sloan negotiated a great price at $4,595, which is about 20% less than their original quote.

 

            Ms. Falasz-Peterson reported that all magazine now circulate beginning January 1, 2008.

 

            Ms. Falasz-Peterson reported that since our Long Range Plan is five years old, she has been revisiting it with staff.  She anticipates discussing it with the board next meeting. 

 

            Mrs. Hensley told the board that she and her husband are expecting a baby July 1. 

 

            M/S/P (Cole/Lasswell) to accept the Treasurer’s Report and payment of bills subject to audit.

 

 

            Treasurer’s Report:

GENERAL FUND CHECKING

12/31/07  Balance                                                                                             1,284.56

01/04/08  Deposit – Fines, fees, misc.                                                                 634.85

01/08/08  Transfer – Investment to checking                                                 25,500.00

01/10/08  Checks issued – Payroll                                                                 (22,763.61)

01/10/08  Checks issued – Utilities                                                                  (3,177.99)

01/11/08  Deposit – Fines, fees, misc.                                                                 334.84

01/16/08  Check 23832 never cleared bank                                                          17.90

01/16/08  Voided check 24055 – PSA                                                                 2235.00

01/18/08  Deposit – Fines, fees, misc.                                                                 515.05

01/22/08  Transfer – Investment to checking                                                 21,000.00

01/24/08  Checks issued – Payroll                                                                 (23,427.11)

01/24/08  Check issued – AT&T                                                                          (253.97)

01/24/08  Check issued – Credit card                                                                 (416.56)

01/24/08  Aflac payment                                                                                    (229.84)

01/25/08  Deposit – Fines, fees, misc.                                                                 277.83

01/28/08  Transfer – Investment to checking                                                 23,000.00

01/28/08  Checks issued – Bills                                                                      (23,287.07)

01/28/08  Balance                                                                                             1,243.88

 

GENERAL FUND SAVINGS

12/31/07  Balance                                                                                             3,507.66

01/28/08  Balance                                                                                             3,507.66

 

GENERAL FUND INVESTMENTS

12/31/07  Balance                                                                                         543,922.57

01/08/08  Transfer – Investment to checking                                                (25,500.00)

01/08/08  Deposit – Replacement taxes                                                         17,713.91

01/14/08  Deposit – County taxes                                                                 107,679.31

01/22/08  Transfer – Investment to checking                                                (21,000.00)

01/28/08  Transfer – Investment to checking                                                (23,000.00)

01/28/08  Balance                                                                                         599,815.79

 

WORKING CASH FUND

12/31/07  Balance                                                                                         253,455.24

01/28/08  Balance                                                                                         253,455.24

 

RESERVE FUND

12/31/07  Balance                                                                                      1,823,108.16

01/28/08  Balance                                                                                      1,823,108.16

 

 

ENTERPRISE FUND

12/31/07  Balance                                                                                           34,582.49

01/04/08  Deposit – Rent                                                                                     620.00

01/10/08  Check issued – Cilco                                                                             (47.64)

01/25/08  Deposit – Rent                                                                                     450.00

01/28/08  Check issued – Bill                                                                              (169.49)

01/28/08  Balance                                                                                           35,435.36

 

            Mrs. Geier made three authorized transfers in January.  The first on the 8th was for $25,500, the second on the 22nd was for $21,000 and the third on the 28th was for $23,000.  All transfers were from the investment account to the checking account.

 

Mrs. Hensley demonstrated the new RSACat to the board.

 

            The fundraising committee met in December.  The new brochure will look at the various opportunities for contributions.  The initial brochure was focused on levels of contribution and the building program.  Some new ideas were decided upon that wouldn’t wholly include the building.  In February, Mr. Goff, Mrs. Herring and Ms. Falasz-Peterson will be attending a workshop on fundraising.  Mr. Goff feels that it would be a good idea to have Liz Livingston-Howard return to spend more time with the board discussing fundraising, once the board decides the exact things they would like to do and has a time table. 

 

            Ms. Falasz-Peterson discussed the updated building program, to which Mr. Schlipf has added the phase two that the board asked him to include.  She feels that the addition of the time table and summary are quite helpful.  She reported that there are a few minor adjustments that need to be made, i.e. misspellings. 

 

Ms. Falasz-Peterson asked the board that if after accepting this draft of the building program, is it time to start meeting with PSA again or what direction would they like to take.  Mr. Goff thinks it certainly is time to get PSA involved.  He feels they did a poor job when asked by the board to scale back the building.  He feels the board made it clear that anything they did should be held up to the program.  Mr. Goff thinks that perhaps the board should have a work session or two and go through the program with some great detail, to give them the opportunity to limit the scope of PSA in the review.  Mrs. Herring feels that the building committee could tell PSA what areas they would like to see changed and what areas they would like left alone.  Mr. Goff suggested creating a level of effort, in terms of output; PSA could give us a revised schematic design.  The board could actually tell PSA the level of presentation, what the board wants to see and ask for a lump sum to which they will adhere. 

 

M/S/P (Goff/Lasswell) that the board provisionally accept the building program subject to staff review, with the understanding we will invite our architects in, for discussion of same, along with Mr. Schlipf.

 

M/S/P (Hale/Lasswell) to approve the proposal to the change in the bylaws to change the start time of board meetings from 6:30 p.m. to 6:00 p.m., vote tabled until the February meeting.

 

M/S/P (Hale/Johnston) to change the start time of the February 25, 2008 meeting to 6:00 p.m.

 

Mr. Johnston reported that he had attended ALS board meetings as a guest and reported on their news. 

 

Mr. Johnston adjourned the meeting at 7:20 p.m.