FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

March 31, 2008

 

 

            Members of the Fondulac District Library Board of Trustees met in regular session on Monday, March 31, 2008.  President Herring called the meeting to order at 6:00 p.m.

 

            On roll call the following members were present:  Mrs. Cole, Mr. Goff, Mrs. Herring, Mrs. Humphrey, Mr. Johnston and Mr. Lasswell.  Also present were Ms. Falasz-Peterson, Director, Mrs. Hensley, Assistant Director and Mrs. Geier, Business Manager.  Mr. Hale was absent.

 

            M/S/P (Johnston/Lasswell) to accept the minutes of the February meeting of the Board of Trustees.

 

            The bills were presented for payment.

 

            M/S/P (Cole/Lasswell) to accept the Treasurer’s Report and payment of bills subject to audit.

 

            Treasurer’s Report:

GENERAL FUND CHECKING

02/25/08  Balance                                                                                             1,243.45

02/20/08  Analysis charge reversal                                                                        95.28

02/08/08  Analysis charge reversal                                                                      105.19

02/29/08  Deposit – Fines, fees, misc.                                                                 287.90

02/29/08  Interest 3066700474                                                                                2.39

03/04/08  Transfer – Investment to checking                                                 25,000.00

03/06/08  Checks issued – Payroll                                                                 (23,522.59)

03/06/08  Check issued – Red Cross                                                                   (850.00)

03/06/08  Checks issued – Utilities                                                                     (103.54)

03/06/08  Check issued – Basta                                                                          (279.00)

03/07/08  Deposit – Fines, fees, misc.                                                                 314.08

03/07/08  Voided check – Basta                                                                           279.00

03/17/08  Transfer – Investment to checking                                                 26,500.00

03/20/08  Checks issued – Payroll                                                                 (23,349.26)

03/20/08  Checks issued – Utilities                                                                  (3,445.29)

03/20/08  Check issued – Basta                                                                          (239.00)

03/20/08  Check issued – Credit card                                                                 (658.63)

03/20/08  Checks issued – NCPERS Group Life Ins.                                              (52.00)

03/25/08  Aflac payment                                                                                    (229.84)

 

03/27/08  Deposit – Fines, fees, misc.                                                                 681.31

03/27/08  Deposit – City of East Peoria                                                            4,993.70

03/27/08  IDES payment                                                                                     (955.02)

03/28/08  Transfer – Investment to checking                                                 23,000.00

03/31/08  Checks issued – bills                                                                      (27,702.86)

03/31/08  Balance                                                                                             1,115.27

 

GENERAL FUND SAVINGS

02/25/08  Balance                                                                                             3,508.29

02/29/08  Interest 3619307057                                                                                  .54

03/31/08  Balance                                                                                             3,508.83

 

GENERAL FUND INVESTMENTS

02/25/08  Balance                                                                                         534,953.16

02/29/08  Interest 7139120393                                                                         1,167.68

03/04/08  Transfer – Investment to checking                                                (25,000.00)

03/07/08  Deposit – Replacement tax                                                              8,196.47

03/17/08  Transfer – Investment to checking                                                (26,500.00)

03/28/08  Transfer – Investment to checking                                               ( 23,000.00)

03/31/08  Balance                                                                                         469,817.31

 

WORKING CASH FUND

02/25/08  Balance                                                                                         254,953.16

02/29/08  Interest 7139120401                                                                            522.20

03/31/08  Balance                                                                                         254,682.60

 

RESERVE FUND

02/25/08  Balance                                                                                      1,828,180.43

02/29/08  Interest 7139120419                                                                         3,756.26

03/31/08  Balance                                                                                      1,831,936.69

 

ENTERPRISE FUND

02/25/08  Balance                                                                                           25,822.85

02/29/08  Interest 6900342215                                                                                1.29

03/07/08  Deposit – Rent                                                                                     420.00

03/20/08  Check issued – Cilco                                                                             (63.48)

03/27/08  Deposit – Rent                                                                                     450.00

03/31/08  Checks issued – Bills                                                                           (246.76)

03/31/08  Balance                                                                                           36,383.90

 

 

 

            Mrs. Geier made three authorized transfers in March.  The first on the 4th was for $25,000, the second on the 17th was for $26, 500 and the third on the 28th was for $23, 000.  All transfers were from the investment account to the checking account.

 

            Ms. Falasz-Peterson reported on the PLA conference that she and Mrs. Hensley attended.  They attended meetings on fundraising, the future of libraries, public relations and several others.  Mrs. Herring recommended that perhaps sometime in the future board members could attend PLA as it is an excellent conference.

 

            Ms. Falasz-Peterson reminded the board that the East Peoria City Council will be issuing a proclamation for National Library Week at their April 1st meeting.                                                                 

 

            Ms. Falasz-Peterson reported that she spoke at Rep. Mike Smith’s hearing on the state budget.  She felt that it was a very good thing that the library had a presence. 

 

            Mr. Goff reported on the Economic Development Conference he attended.  He reported that of all the topics, he enjoyed the library session the most.  Mr. Goff reported that the speaker was Maxine Bleiweis, Director of Westport Connecticut Public Library.  One of her first comments after looking at the Peoria Area Chamber of Commerce book and finding nothing about libraries, was that the government, business and libraries are different stages of awareness of one another.  She also said that everyone has the opportunity to move our libraries from being “nice to have” to being “on point and essential.”  Mr. Goff feels that libraries are a huge resource and that librarians need to be more involved in outreach.  He feels that librarians need to let the public get to know them as people, not just titles.  He stated that businesses are challenged by primary research and getting to know the librarians and how they can help would be very positive for businesses.  As a way to engage businesses, Ms. Bleiweis suggested setting up focus groups, sales calls, asking how the library can help or run library events for specific business groups.  Another suggestion was offering a personal librarian.  Mr. Goff stated that what we do at our library is really good compared to what the expert brought to the table. 

 

            Mrs. Herring suggested that it may be interesting to start an approach by calling individual business owners to meet with a couple of board members and staff to see if they know how the library could be of assistance to them at their business or in their home.   

 

            Ms. Falasz-Peterson reported that Randy Gibson from PSA Dewberry and Fred Schlipf our building consultant will be attending our April board meeting.  Our architect Brett Pudik may also attend.

 

            Mr. Hale arrived at 6:30 p.m.

            M/S/P (Goff/Humphrey) to approve Mrs. Hensley’s leave request.  There was some discussion on how Mrs. Hensley’s job will be divided while she is gone.  Ms. Falasz-Peterson stated that she, Tammy Geier, Dodie Lukachik, Circulation Coordinator, Sue Elder, Youth Services Coordinator and Theresa Sloan, Technology Coordinator will work together to get the job done.

 

            M/S/P (Cole/Lasswell) to adjourn at 6:35 p.m.