FONDULAC DISTRICT LIBRARY
BOARD OF TRUSTEES
MINUTES OF THE REGULAR MEETING
November 24, 2008
Members of the Fondulac District Library Board of
Trustees met in regular session on Monday, November 24, 2008. President Hale called the meeting to order at
6:00 p.m.
On roll call the following members were present: Mrs. Cole, Mr. Hale, Mrs. Herring, and Mr.
Lasswell. Also present were Ms.
Falasz-Peterson, Director, Mrs. Hensley, Assistant Director and Mrs. Geier,
Business Manager. Also present was Jim
Mamer from Morton Community Bank. Mr.
Johnston arrived at 6:30 p.m. Mrs.
Humphrey was absent.
Jim Mamer of Morton Community Bank discussed financing
options for a new building. He stated
that Morton Community Bank would be very interested in helping in any way they
can. Mr. Mamer reported that there are
many ways to go about public financing, and many of it results in the issuance
of bonds. He reported that there are
times the middleman can be cut out and the bank can take care of
everything. Mr. Mamer stated that as Ms.
Falasz-Peterson gets more complete figures, he would work very closely with her
to see the amount that could possibly be financed.
Mr. Hale appointed Mrs. Herring secretary pro tem.
M/S/P (Lasswell/Cole) to accept the minutes of the
October meeting of the Board of Trustees, as well as the executive session
minutes.
The bills were presented for payment. Mrs. Cole reported that she approved an
increase in the credit limit on the library’s credit card from $5,000 to
$10,000, pending bank approval.
M/S/P (Cole/Herring) to accept the Treasurer’s Report and
payment of bills subject to audit.
Treasurer’s Report:
GENERAL FUND CHECKING
10/27/08 Balance 25,763.37
10/30/08 Checks issued – Payroll (24,386.68)
10/30/08 Check issued – Cilco (38.14)
10/31/08 Deposit – Fines, fees,
misc. 346.22
10/31/08 Deposit – LSTA
Grant-Gaming to get fit 6,000.00
10/31/08 Interest 3066700474 24.59
11/10/08 Transfer – Investment
to checking 19,500.00
11/13/08 Checks issued – Payroll (24,051.42)
11/13/08 Check issued –
Utilities (2,040.76)
11/14/08 Deposit – Fines, fees,
misc. 1,118.44
11/20/08 Aflac payment (229.76)
11/21/08 Deposit – Fines, fees,
misc. 1,106.71
11/24/08 Transfer – Investment
to checking 51,500.00
11/24/08 Checks issued – Bills
(28,747.73)
11/24/08 Balance 25,864.84
GENERAL FUND SAVINGS
10/27/08 Balance 3,532.39
10/31/08 Interest 3619307057 3.32
11/24/08 Balance 3,535.71
GENERAL FUND INVESTMENT
10/27/08 Balance 742,742.33
10/31/08 Interest 7139120393 745.79
11/10/08 Transfer – Investment
to checking (19,500.00)
11/24/08 Transfer – Investment
to checking (51,500.00)
11/24/08 Balance 672,488.12
WORKING CASH FUND
10/27/08 Balance 251,733.23
10/31/08 Interest 7139120401 250.79
11/24/08 Balance 251,984.02
RESERVE FUND
10/27/08 Balance 2,128,456.35
10/31/08 Interest 7139120419 2,120.48
11/24/08 Balance 2,130,576.83
ENTERPRISE FUND
10/27/08 Balance 35,630.01
10/31/08 Deposit – Rent 450.00
10/31/08 Interest 6900342215 1.40
11/13/08 Check issued – Cilco (34.92)
11/14/08 Deposit – Rent 420.00
11/24/08 Checks issued – Bills (465.40)
11/24/08 Balance 36,001.09
Mrs. Geier made two
authorized transfers since the last board meeting. The first one on November 10th was
for $19,500; the second one on November 24th was for $51,500. All transfers were from the investment
account to the checking account.
Ms. Falasz-Peterson reported that over 5,000 items were sent to other libraries last month.
Ms. Falasz-Peterson reported that staff has been having some trouble with some teenagers. One person has been banned from the library until January 2, 2009 for inappropriate behavior. She has notified the police department.
Ms. Falasz-Peterson asked the board if they would be interested in purchasing a commemorative brick from the East Peoria Chamber of Commerce for the new Riverfront Freedom Memorial Park. Mrs. Herring suggested that this would be something the friend’s group could purchase.
M/S/P (Johnston/Lasswell)
to go into executive session at 6:40 p.m. to discuss the sale/purchase of
property. On roll call, all present
voting yea.
M/S/P
(Herring/Johnston) to exit executive session and return to regular session at 7:25
p.m. On roll call, all present voting
yea.
Ms. Falasz-Peterson
reported that both Tami Meischner and Cindy Reinhart declined the offer to join
the library board. Mr. Johnston
suggested Carol Ogle. If Mrs. Ogle
declines, Ms. Falasz-Peterson will contact Daren Lowery.
Mrs. Cole reported on
the annual audit. She reported that it
was a clean audit and that our net assets were $320,000, our cash and cash
equivalents were up, primarily because of an increase in property taxes and
total operating revenues. Mrs. Cole also
reported that our operating expenses were up by approximately $50,000. Mrs. Cole’s one concern is that everything
that was listed as a significant deficiency in last year’s internal control
letter is listed as material weaknesses in this year’s letter. Mrs. Cole suggested that Mrs. Geier be
removed as an authorized signer on the Imprest
Account and add Mrs. Hensley to have some segregation of duties. Ms. Falasz-Peterson was directed by the board
to contact Clifton Gunderson regarding the changes in the internal control
letter and why the financial statements aren’t comparative. M/S/P (Lasswell/Johnston) to approve the
Fiscal Year 2008 audit.
M/S/P
(Lasswell/Herring) to approve the 2009 board meeting dates.
M/S/P
(Lasswell/Herring) to approve the staff holiday consideration as in years past.
M/S/P (Johnston/Cole)
to approve the payment of December bills on December 22, 2008.
M/S/P
(Lasswell/Johnston) approve Resolution #08-248.
On roll call, all present voting yea.
M/S/P (Lasswell/Johnston)
to approve Ordinance #08-249. On roll
call, all present voting yea.
Ms. Falasz-Peterson
reported that the PSA contract is for designing a new building and attending
meetings, etc. at the cost of $26, 800.
M/S/P (Herring/Johnston) to approve the PSA contract. On roll call all present voting yea.
The board set a tentative
meeting for Monday, December 15, 2008 at 5:00 p.m.
Mrs. Herring adjourned
the meeting at 7:50 p.m.