FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

October 27, 2008

 

 

            Members of the Fondulac District Library Board of Trustees met in regular session on Monday, October 27, 2008.  President Hale called the meeting to order at 6:00 p.m. 

 

            On roll call the following members were present:  Mrs. Cole, Mr. Hale, Mrs. Herring, Mrs. Humphrey, Mr. Johnston and Mr. Lasswell.  Also present were Ms. Falasz-Peterson, Director, Mrs. Hensley, Assistant Director and Mrs. Geier, Business Manager.   

 

            M/S/P (Lasswell/Herring) to accept the minutes of the September meeting of the Board of Trustees, as well as the executive session minutes.

 

            M/S/P (Cole/Lasswell) to accept the Treasurer’s Report and payment of bills subject to audit.

 

            Treasurer’s Report:

GENERAL FUND CHECKING

09/29/08  Balance                                                                                             1,933.51

09/29/08  Transfer – Investment to checking                                                 22,500.00

09/30/08  Interest 3066700474                                                                              18.99

10/02/08  Checks issued – Payroll                                                                 (22,453.82)

10/02/08  Checks issued – Utilities                                                                     (372.18)

10/03/08  Deposit – Fines, fees, misc.                                                                 668.49

10/07/08  Analysis charge                                                                                   (129.16)

10/14/08  Transfer – Investment to checking                                                 22,500.00

10/16/08  Checks issued – Payroll                                                                 (20,625.22)

10/16/08  Checks issued – Utilities                                                                  (2,681.37)

10/16/08  Checks issued – NCPERS Group Life Ins.                                              (64.00)

10/16/08  Transfer – Investment to checking                                                   1,500.00

10/16/08  Check issued – Katie’s correct pay                                                  (1,965.58)

10/17/08  Transfer – Investment to checking                                                   1,000.00

10/17/08  Check issued – Nick’s correct pay                                                   (1,296.11)

10/17/08  Deposit – Fines, fees, misc.                                                                 352.09

10/24/08  Deposit – Fines, fees, misc.                                                                 600.77

10/24/08  Aflac payment                                                                                    (344.64)

10/27/08  Transfer – Investment to checking                                                 44,000.00

10/27/08  Checks issued – Bills                                                                      (19,378.10)

10/27/08  Balance                                                                                           25,763.67

 

GENERAL FUND SAVINGS

09/29/08  Balance                                                                                             3,528.22

09/30/08  Interest 3619307057                                                                                4.17

10/27/08  Balance                                                                                             3,532.39

 

GENERAL FUND INVESTMENTS

09/29/08  Balance                                                                                         329,982.72

09/30/08  Interest 7139120393                                                                            648.62

10/02/08  Deposit – County taxes                                                                 463,322.70

10/07/08  Deposit – Replacement taxes                                                         17,788.29

10/14/08  Transfer – Investment to checking                                                (22,500.00)

10/16/08  Transfer – Investment to checking                                                  (1,500.00)

10/17/08  Transfer – Investment to checking                                                  (1,000.00)

10/27/08  Transfer – Investment to checking                                                (44,000.00)

10/27/08  Balance                                                                                         742,742.33      

 

WORKING CASH FUND

09/29/08  Balance                                                                                         251,312.05

09/30/08  Interest 7139120401                                                                            421.18

10/27/08  Balance                                                                                         251,733.23

 

RESERVE FUND

09/29/08  Balance                                                                                      2,124,927.27

09/30/08  Interest 7139120419                                                                         3,529.08

10/27/08  Balance                                                                                      2,128,456.35

 

ENTERPRISE FUND

09/29/08  Balance                                                                                           35,904.24

09/30/08  Interest 6900342215                                                                                1.41

10/03/08  Deposit – Rent                                                                                     620.00

10/16/08  Checks issued – Cilco                                                                            (18.64)

10/27/08  Check issued – Bill                                                                              (877.00)

10/27/08  Balance                                                                                           35,630.01      

 

            Mrs. Geier made five authorized transfers since the last board meeting.  The first one on September 29th was for $22,500, the second one on October 14th was for $22,500, the third one on October 16th was for $1,500, the fourth one on October 17th was for $1,000 and the fifth one on October 27th was for $44,000.  All transfers were from the investment account to the checking account.

 

            Ms. Falasz-Peterson reported that beginning November 3rd the children’s department will begin a fundraiser by selling raffle tickets for a Nintendo Wii.  Tickets can be purchased at either the children’s desk or the front desk.

 

            Ms. Falasz-Peterson reported that the elevator had its yearly state inspection.  There were four deficiencies that must be fixed within 30 days.  There were several other deficiencies that if we stay in this building will need to be repaired by 2013.  The largest of these repairs would be the hydraulic cylinder. 

 

            Ms. Falasz-Peterson reported that the friend’s group has reconvened.  Their next meeting will be Monday, November 10th at 7:00 p.m.  At the last meeting, they expressed interest in spending some of their money and have asked the staff for wish lists.

 

            The board vacancy was discussed.  Ms. Falasz-Peterson reminded the board that anyone appointed to the board now would have to run in April 2009 to permanently fill the seat.  Mr. Hale stated that he thought with a pending referendum, it may be a good idea to consider someone that is known in the community to fill the vacancy.  Mrs. Herring would also like to see someone that is involved in the community.  Some names were discussed and the board asked Ms. Falasz-Peterson to contact Tammy Meischner and Cindy Reinhart.

 

            M/S/P (Herring/Johnston) to go into executive session at 6:20 p.m. to discuss the sale/purchase of property.  On roll call all present voting yea.

 

            M/S/P (Herring/Johnston) to exit executive session and return to regular session at 6:55 p.m.  On roll call all present voting yea.

 

            M/S/P (Herring/Lasswell) to pursue an intergovernmental agreement with the city for the library’s future development.

 

            The audit discussion was tabled until the next meeting as the completed audit has not been received.

 

            M/S/P (Herring/Lasswell) to keep the library’s closed meeting minutes closed.

 

            M/S/P (Lasswell/Humphrey) to approve the 2009 holiday closing schedule.

 

            Ms. Falasz-Peterson reported that she would like to plan a customer service workshop for a staff day, in keeping with the Fondulac District Library Business Plan.  Ms. Falasz-Peterson has contacted Gail Johnson of Face to Face Communications and has asked her to hold a customer service training day for staff on Thursday, February 5, 2009. 

 M/S/P (Lasswell/Herring) to close on Thursday, February 5, 2009 for a staff customer training day.

 

            Ms. Falasz-Peterson went over the proposed changes in the Material Selection Policy. 

M/S/P (Lasswell/Johnston) to approve the updated Material Selection Policy.

 

 

            M/S/P (Lasswell/Johnston) to reaffirm the reserve fund resolution and amend the name from Fondulac Township Library to Fondulac District Library.

 

            Mr. Hale asked if it could be specified that a donation of money for a building project go into the reserve fund.  Ms. Falasz-Peterson found that it could be.  Mrs. Herring stated that those that are going out to ask for money should have already made a donation themselves.  She also feels that the donation should be able to be given over a  number of years to make it a more substantial donation.  

 

            Mr. Lasswell made a motion to adjourn the meeting at 7:06 p.m.