FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

September 29, 2008

 

 

            Members of the Fondulac District Library Board of Trustees met in regular session on Monday, September 29, 2008.  Vice President Hale called the meeting to order at 6:00 p.m. 

 

            On roll call the following members were present:  Mrs. Cole, Mr. Hale, Mrs. Herring, Mrs. Humphrey, Mr. Johnston and Mr. Lasswell.  Also present were Ms. Falasz-Peterson, Director, Mrs. Hensley, Assistant Director and Mrs. Geier, Business Manager.  Attorneys Phil Lenzini, Brian Mooty and Bob Gates were also in attendance. 

 

            M/S/P (Lasswell/Herring) to accept the minutes of the August meeting of the Board of Trustees, as well as the executive session minutes from the August 25th and September 15th meetings.

 

            M/S/P (Cole/Lasswell) to accept the Treasurer’s Report and payment of bills subject to audit.

 

            Treasurer’s Report:

GENERAL FUND CHECKING

08/25/08  Balance                                                                                             1,617.89

08/25/08  Analysis charge                                                                                   (123.62)

08/29/08  Deposit – Fines, fees, misc.                                                                 350.97

08/31/08  Interest 3600700474                                                                              13.96

09/02/08  Transfer – Investment to checking                                                 26,500.00

09/04/08  Checks issued – Payroll                                                                 (24,049.39)

09/04/08  Check issued – Cilco                                                                        (3,159.06)

09/12/08  Deposit – Fines, fees, misc.                                                                 527.84

09/16/08  Transfer – Investment to checking                                                 23,500.00

09/18/08  Checks issued – Payroll                                                                 (22,500.73)

09/18/08  Check issued – AT&T                                                                          (241.87)

09/18/08  Check issued – Mastercard                                                                (656.31)

09/18/08  Checks issued – NCPERS Group Life Ins.                                              (64.00)

09/18/08  Check issued – PJ Star                                                                        (221.00)

09/19/08  Deposit -  Fines, fees, misc.                                                              1,358.82

09/22/08  IDES payment                                                                                       (95.37)

09/24/08  Aflac payment                                                                                    (229.84)

09/26/08  Deposit – Fines, fees, misc.                                                                 379.71

09/29/08  Transfer – Investment to checking                                                 49,000.00

09/29/08  Checks issued – Bills                                                                      (49,974.49)

09/29/08  Balance                                                                                             1,933.51

GENERAL FUND SAVINGS

08/25/08  Balance                                                                                             3,524.43

08/31/08  Interest 3619307057                                                                                3.79

09/29/08  Balance                                                                                             3,528.22

 

GENERAL FUND INVESTMENTS

08/25/08  Balance                                                                                         428,177.50

08/31/08  Interest 7139120393                                                                            805.22

09/02/08  Transfer – Investment to checking                                                (26,500.00)

09/16/08  Transfer – Investment to checking                                                (23,500.00)

09/29/08  Transfer – Investment to checking                                                (49,000.00)

09/29/08  Balance                                                                                         329,982.72

 

WORKING CASH FUND

08/25/08  Balance                                                                                         256,862.44

08/31/08  Interest 7139120401                                                                            449.61

09/11/08  Transfer – Working Cash to Reserve                                              (6,000.00)

09/29/08  Balance                                                                                         251,312.05

 

RESERVE FUND

08/25/08  Balance                                                                                      2,115,224.76

08/31/08  Interest 7139120419                                                                         3,702.51

09/11/08  Transfer – Working Cash to Reserve                                                6,000.00

09/29/08  Balance                                                                                      2,124,927.27

 

ENTERPRISE FUND

08/25/08  Balance                                                                                           35,222.21

08/31/08  Interest 6900342215                                                                                1.31

09/04/08  Check issued – Cilco                                                                             (29.08)

09/12/08  Deposit – Rent                                                                                     620.00

09/26/08  Deposit – Rent                                                                                     250.00

09/29/08  Checks issued – Bills                                                                           (160.20)

09/29/08  Balance                                                                                           35,904.24

 

            There were four authorized transfers in the month of September.  Ms. Falasz-Peterson made the first one on the 2nd for $26,500.  The next three transfers were made by Mrs. Geier.  The second one on the 11th was for $6,000 from the working cash fund to the reserve fund, the third one on the 16th was for $23,500 and the fourth on the 29th was for $49,000.  The first, third and fourth transfers were from the investment account to the checking account.

 

            M/S/P (Cole/Lasswell) to go into executive session at 6:03 p.m. to discuss the sale/purchase of property.  On roll call all present voting yea.

 

            M/S/P (Herring/Johnston) to exit executive session and return to regular session at 7:30 p.m.  On roll call all present voting yea.

 

            Ms. Falasz-Peterson reported on the ILA conference.

 

            Ms. Falasz-Peterson informed the board that she has received a meeting notice from the city regarding the East Peoria Opportunity Zone.  The next meeting is Thursday, October 23rd at 4:00 p.m.  Mr. Johnston agreed to attend.

 

            Ms. Falasz-Peterson reported that the preliminary audit from Clifton Gunderson has been received.  The MD&A letter still needs to be written.  Mrs. Cole reported that she has looked it over and that it is a clean audit and that the library’s net assets increased by approximately $300,000.

 

            Ms. Falasz-Peterson reported that the East Peoria Chamber of Commerce has asked if they can set up a table in the library to hold their annual Festival of Lights postage stamp cancellation.  Ms. Falasz-Peterson agreed and they will be here on Saturday, December 6th. 

 

            To continue our partnership with Fon Du Lac Park District, our annual gingerbread workshop will be held at their facility on Saturday, December 13th.    Hopefully, this will give more people opportunity to participate.

 

            Ms. Falasz-Peterson reported that as part of our per capita grant, the library’s ethics ordinance needs to be reviewed.  The board discussed the state ethics ordinance and library policy.  Ms. Falasz-Peterson reported that no changes have been made to the policy.

 

            Ms. Falasz-Peterson asked if the board would like her to set up a meeting with the mayor to discuss the board’s concerns with the memorandum of understanding.  Ms. Falasz-Peterson was directed to set up a meeting between Mr. Hale, Mr. Lasswell and Mayor Mingus for the following week.

 

            It was reported that Mr. Goff has accepted an out of town job and has tendered his resignation from the library board.  M/S/P (Lasswell/Herring) to accept Mr. Goff’s resignation with regret.

 

            Ms. Falasz-Peterson stated that per the library’s by-laws, in the event that the president resigns, the vice president becomes president and the new president then appoints any vacancies.  Mr. Hale appointed Mr. Lasswell vice president and Mrs. Humphrey secretary. 

 

            M/S/P (Johnston/Humphrey) to table the acceptance of the building project proposal.

 

            Ms. Falasz-Peterson reported that Sue Elder will be holding a raffle for a Nintendo Wii at Christmas time.  She would like to host the auction beginning November 3rd – December 11th, with the drawing December 12th at 10:00 a.m. in children’s department.  The cost of tickets will be one for $5.00 or three for $10.00.  The raffle license application from the city is $10 and the board will need to waive the bond for Ms. Falasz-Peterson.  M/S/P (Cole/Herring) to waive the bond for the raffle.

 

            M/S/P (Cole/Johnston) to adopt Levy Ordinance #08-247.

 

            M/S/P (Lasswell/Herring) to adopt the ethics ordinance.

 

            Mrs. Herring adjourned the meeting at 7:43 p.m.