FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

August 31, 2009

 

 

Vice President Lasswell called the Budget and Appropriation Hearing to order at 6:03 p.m.  Members present were: Mrs. Herring, Mr. Johnston and Mr. Lasswell.  Also present were Ms. Falasz-Peterson, Director and Mrs. Geier, Business Manager.  There was some discussion on the budget.  Mr. Lasswell turned the hearing over to Mr. Hale upon his arrival at 6:14 p.m.  Mr. Hale closed the Budget and Appropriation hearing at 6:18 p.m.

 

            Members of the Fondulac District Library Board of Trustees met in regular session on Monday, August 31, 2009.  President Hale called the meeting to order at 6:18 p.m. 

 

            On roll call the following members were present:  Mr. Hale, Mrs. Herring, Mr. Johnston and Mr. Lasswell.  Also present were Ms. Falasz-Peterson, Director and Mrs. Geier, Business Manager.  Mrs. Cole and Mrs. Humphrey were absent.

 

            Mr. Hale appointed Mr. Johnston secretary pro tem.

 

            M/S/P (Lasswell/Johnston) to accept the minutes of the July meeting of the Board of Trustees.

 

            In Mrs. Cole’s absence, Mr. Lasswell presented the treasurer’s report. 

M/S/P (Lasswell/Johnston) to accept the Treasurer’s Report and payment of bills subject to audit.

 

            Treasurer’s Report:

GENERAL FUND CHECKING

07/27/09  Balance                                                                                             1,636.07

07/09/09  Analysis charge                                                                                   (127.23)

07/22/09  Deposit – Refunded fees                                                                        87.50

07/29/09  Aflac payment                                                                                    (229.76)

07/31/09  Deposit – Fines, fees, misc.                                                              1,527.83

07/31/09  Deposit – ILSDO-Wal-Mart                                                               1,000.00

08/03/09  Transfer – Investment to checking                                                 23,000.00

08/06/09  Checks issued – Payroll                                                                 (22,578.81)

08/06/09  Checks issued – Utilities                                                                  (3,123.48)

08/07/09  Deposit – Fines, fees, misc.                                                                 278.45

08/14/09  Deposit – Fines, fees, misc.                                                                 583.97

08/17/09  Transfer – Investment to checking                                                 32,000.00

08/20/09  Checks issued – Payroll                                                                 (22,912.99)

08/20/09  Checks issued – BlueCross Health Insurance                                  (7,036.56)

08/20/09  Checks issued – NCPERS Group Life Ins.                                              (64.00)

08/20/09  Check issued – State Farm-Treasurer’s Bond                                 (1,693.00)

08/20/09  Check issued – Visa                                                                            (616.24)

08/21/09  Deposit – Fines, fees, misc.                                                                 429.49

08/26/09  Aflac payment                                                                                    (229.76)

08/28/09  Deposit – Fines, fees, misc.                                                                 593.29

08/31/09  Transfer – Investment to checking                                                 43,000.00

08/31/09  Checks issued – Bills                                                                      (42,318.29)

08/31/09  Balance                                                                                             3,206.48

 

GENERAL FUND SAVINGS

07/27/09  Balance                                                                                             3,538.75

07/31/09  Interest 3619307057                                                                                  .15

08/20/09  Transfer – Savings to Investment                                                    (3,538.90)

08/31/09  Balance                                                                                                    0

 

GENERAL FUND INVESTMENT

07/27/09  Balance                                                                                         502,752.95

07/31/09  Interest 07139120393                                                                            80.72

08/03/09  Transfer – Investment to checking                                                (23,000.00)

08/07/09  Deposit – Replacement tax                                                              1,852.48

08/17/09  Transfer – Investment to checking                                                (32,000.00)

08/20/09  Transfer – Savings to Investment                                                     3,538.90

08/31/09  Transfer – Investment to checking                                                (43,000.00)

08/31/09  Balance                                                                                         410,225.05

 

WORKING CASH FUND

07/27/09  Balance                                                                                         252,667.69

07/31/09  Interest 07139120401                                                                            37.42      

08/31/09  Balance                                                                                         252,705.11

 

RESERVE FUND

07/27/09  Balance                                                                                      2,323,409.15

07/31/09  Interest 07139120419                                                                          344.18

08/31/09  Balance                                                                                      2,323,753.33

 

ENTERPRISE FUND

07/27/09  Balance                                                                                           37,593.83

07/31/09  Interest 6900342215                                                                                1.43

08/21/09  Deposit – Rent                                                                                     250.00

08/31/09  Check issued – Bill                                                                           (1,619.94)

08/31/09  Balance                                                                                           36,225.32

 

            Mrs. Geier made three authorized transfers in August.  The first on the 3rd was for $23,000, the second on the 17th was for $23,000 and the third on the 31st was for $43,000.  All transfers were from the investment account to the checking account.

 

            Ms. Falasz-Peterson reported that the library has received its fiscal year 2009 per capita monies.

 

            Ms. Falasz-Peterson reported that September is National Library Card Sign-Up month.  In celebration the staff has planned several activities.   From September 20-30, no fines will be charged with the donation of a nonperishable food item for each overdue item returned.  Food collected will be donated to local food pantries.

 

            Ms. Falasz-Peterson reviewed the highlights of the annual report and reported that it had been submitted.  She reported that she is now working on the fiscal year 2010 per capita grant.

 

            The board reviewed and discussed the Administrative Ready Reference for this year’s per capita grant application.

 

            Ms. Falasz-Peterson reported that she would be attending the East Peoria Green Team meeting later in the week along with staff members of the city and their architects. 

 

            Ms. Falasz-Peterson reported that she has contacted several people regarding the open board seat, but has not found anyone that is interested at this time.  Mr. Hale said he would follow up with two potential interested parties.

 

            M/S/P (Lasswell/Herring) to adopt Budget and Appropriation Ordinance #09-253.  On roll call all present voting yea.

 

            Ms. Falasz-Peterson reported that she would like to change the library’s lending limits policy so that there isn’t any check out limits for items, including media items.  Additionally, she’d like to revise the fee policy so that media items can be returned in the outside drop without fines.  Finally, the fee policy has been updated to reflect a $10 collection agency recovery fee and a $5.00 processing fee for lost or damaged items.  M/S/P (Lasswell/Herring) to approve the policy updates.

 

            Ms. Falasz-Peterson updated the holiday closing policy.  M/S/P (Lasswell/Johnston) to approve the holiday closing policy update.

 

            Ms. Falasz-Peterson reported that the holiday closing list for 2010 is the same as 2009. 

M/S/P (Herring/Lasswell) to approve the 2010 proposed holiday closing dates.

 

            Ms. Falasz-Peterson reported that the library needs to have a bloodborne pathogen policy.  M/S/P (Johnston/Herring) to approve the bloodborne pathogen policy.

 

            Mrs. Herring reported on ALS news

 

            M/S/P (Herring/Johnston) to adjourn the meeting at 6:40 p.m.