FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

June 29, 2008

 

 

            Members of the Fondulac District Library Board of Trustees met in regular session on Monday, June 29, 2009.  President Hale called the meeting to order at 6:02 p.m.

 

            On roll call the following members were present:  Mrs. Cole, Mr. Hale, Mrs. Herring, Mrs. Humphrey, Mr. Johnston, Mr. Lasswell and Mr. Vogel.  Also present were Ms. Falasz-Peterson, Director and Mrs. Geier, Business Manager.   Bob Jorgensen, a member of the East Peoria Green Team, was also in attendance.

 

            M/S/P (Cole/Johnston) to accept the minutes of the May meeting of the Board of Trustees.

 

            The bills were presented for payment.

 

            M/S/P (Cole/Lasswell) to accept the Treasurer’s Report and payment of bills subject to audit.

 

            Treasurer’s Report:

GENERAL FUND CHECKING

05/18/09  Balance                                                                                             1,620.81

05/11/09  Analysis charge                                                                                   (188.51)

05/26/09  Transfer – Investment to checking                                                 27,000.00

05/28/09  Checks issued – Payroll                                                                 (22,310.62)

05/28/09  Checks issued – Insurance                                                               (3,518.28)

05/28/09  Checks issued – Life insurance                                                             (64.00)

05/28/09  Aflac payment                                                                                    (229.76)

05/28/09  Check issued – Rod Johnston                                                                (80.55)

05/28/09  Checks issued – Smith insurance                                                        (888.00)

05/31/09  Interest 3066700474                                                                                0.00

06/05/09  Deposit – Fines, fees, misc.                                                              1,809.37

06/08/09  Transfer – Investment to checking                                                 22,000.00

06/11/09  Checks issued – Payroll                                                                 (22,049.20)

06/11/09  Checks issued – Utilities                                                                  (1,945.19)

06/11/09  Check issued – Visa                                                                              (42.01)

06/12/09  Deposit – Fines, fees, misc.                                                                 323.95

06/19/09  Deposit – Fines, fees, misc.                                                                 635.33

06/22/09  Transfer – Investment to checking                                                 22,300.00

06/25/09  Checks issued – Payroll                                                                 (22,285.17)

06/25/09  checks issued – NCPERS Group Life Ins.                                               (64.00)

06/26/09  Aflac payment                                                                                    (229.76)

06/26/09  Deposit – Fines, fees, misc.                                                                 161.52

06/26/09  IDES payment                                                                                     (360.77)

06/29/09  Transfer – Investment to checking                                                 97,000.00

06/29/09  Checks issued – Bills                                                                      (96,716.09)

06/29/09  Balance                                                                                             1,879.07

 

GENERAL FUND INVESTMENT

05/18/09  Balance                                                                                             3,538.45

05/31/09  Interest 3619307057                                                                                  .14

06/29/09  Balance                                                                                             3,538.59

 

GENERAL FUND INVESTMENT

05/18/09  Balance                                                                                         371,229.18

05/26/09  Transfer – Investment to checking                                                (27,000.00)

05/31/09  Interest 7139120393                                                                              67.18

06/08/09  Transfer – Investment to checking                                                (22,000.00)

06/22/09  Transfer – Investment to checking                                                (22,300.00)

06/29/09  Transfer – Investment to checking                                                (97,000.00)

06/29/09  Transfer – Investment to reserve                                                (187,050.71)

06/29/09  Balance                                                                                           15,945.65

 

WORKING CASH FUND

05/18/09  Balance                                                                                         252,585.21

05/31/09  Interest 7139120401                                                                              44.76

06/29/09  Balance                                                                                         252,629.97

 

RESERVE FUND

05/18/09  Balance                                                                                      2,135,660.22

05/31/09  Interest 7139120419                                                                            378.50

06/29/09  Transfer – Investment to reserve                                                 187,050.71

06/29/09  Balance                                                                                      2,323,089.43

 

ENTERPRISE FUND

05/18/09  Balance                                                                                           37,118.41

05/31/09  Interest 6900342215                                                                                1.39

06/12/09  Deposit – Rent                                                                                     250.00      

06/29/09  Balance                                                                                           37,369.80

 

 

            Mrs. Geier made four authorized transfers from the investment account to the checking account.  The first on May 26th was for $27,000, the second on June 8th was for $22,000, the third on the 22nd was for $22,300 and the fourth on the 29th was for $97,000.  On June 29th Mrs. Geier also made a transfer from the investment fund to the reserve fund in the amount of $187,050.71.

 

            Bob Jorgensen from the East Peoria Green Team spoke to the board about possible ways the library’s new building could be green.  He would a like to meet the library’s architect.  Mr. Jorgensen made some suggestions that would make the new library green, i.e. type of windows, insulation, low-flow faucets.  He also mentioned that there are grants available for building green buildings.

 

            The board reviewed and discussed Illinois Library Law & Rules 75 ILCS 16 for this year’s per capita grant application.

 

            Ms. Falasz-Peterson reported that she has reviewed the materials that were handed out at the April board meeting regarding financial planners.  She stated that she sees the value of hiring someone to help with the process since the board has never done anything like this before.  Mr. Hale stated that he would like to sell the bonds to local banks.  Mr. Lasswell pointed out that even if the board decided to use an advisor the bonds can be sold locally.  Mrs. Cole expressed concern at the cost of an advisor.  Mr. Lasswell stated that the library wouldn’t want to miss any deadlines and incur fines.  Mr. Johnston asked Ms. Falasz-Peterson to call Chillicothe Public Library to see what they did when they constructed a building.  Mr. Hale asked Ms. Falasz-Peterson to call Brian Mooty to get an update.

 

            Mr. Hale reminded the board that in May there was some discussion regarding moving money from the Illinois Funds reserve fund to an account where more interest could be made.  He spoke with Jim Mamer at Morton Community Bank and was offered a 2.2-2.4% rate with no charges for early withdrawal.  The bank would back the account with government securities since it would be over the $250,000 limit.  Mrs. Cole explained government backed collateral.   Mr. Hale asked how much the board was thinking about transferring.  The board agreed that as long as the money is completely insured and meets all legalities, they have no problem with transferring the total amount.  The group will discuss this at the July meeting.  Ms. Falasz-Peterson will call Mr. Mamer and request a letter for the July meeting. 

 

            M/S/P (Lasswell/Cole) to go into Executive Session at 6:50 p.m. to discuss personnel.  On roll call all present voting yea.

 

            M/S/P (Lasswell/Cole) to exit executive session and return to regular session at 7:24 p.m.  On roll call all present voting yea.

 

            M/S/P (Lasswell/Cole) to approve Prevailing Wage Ordinance #09-251.

           

            M/S/P (Johnston/Lasswell) to approve the Fiscal Year 2010 working budget.  Mrs. Cole questioned if the legal budget was enough and if it included Chapman & Cutler.  Ms. Falasz-Peterson stated that she thought it would be enough and if necessary, Chapman & Cutler can be paid by the bonds.

 

            Ms. Falasz-Peterson stated that this year’s staff day will be October 8 at ILA in Peoria.  She also stated that if any board was interested in attending to please let her know and she would register them.  M/S/P (Lasswell/Herring) to approve Staff Day on October 8 at the ILA Conference.

 

            M/S/P (Lasswell/Johnston) to approve the salary increase for the director at the level determined in executive session.  On roll call all present voting yea.  

 

            Mrs. Herring reported on ALS news.

 

            Mr. Vogel reported that he will be leaving the board as he is moving.  He stated that July would be his last meeting.

 

            Mrs. Herring moved to adjourn at 7:35 p.m.