FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE ANNUAL/REORGANIZATIONAL MEETING

May 18, 2009

 

 

            Members of the Fondulac District Library Board of Trustees met on Monday, May 18, 2009.  President Hale called the meeting to order at 6:00 p.m. 

 

            On roll call the following members were present:  Mrs. Cole, Mr. Hale, Mr. Johnston, and Mr. Lasswell.  Also present were: Mrs. Geier, Business Manager and Sue Elder, Youth Services Coordinator.  Incoming board member Lothar Vogel was also in attendance.  Mrs. Herring, Mrs. Humphrey and Mrs. Robison were absent.

           

            M/S/P (Lasswell/Cole) to move the acceptance of the Tazewell County Abstract of Votes for Board of Trustees and Abstract of Votes for Referendum up on the agenda to after the approval of bills, then adjourn sine die, and have the reorganization of the board.

 

M/S/P (Lasswell/Johnston) to accept the minutes of the April meeting of the Board of Trustees, as well as the April executive session minutes.

 

            The bills were presented for payment.

 

            M/S/P (Cole/Lasswell) to accept the Treasurer’s Report and payment of bills subject to audit.

 

GENERAL FUND CHECKING

04/27/09  Balance                                                                                             1,383.04

04/09/09  Analysis Charge                                                                                  (210.76)

04/27/09  Transfer – Investment to checking                                                 22,500.00

04/28/09  Aflac Payment                                                                                    (344.64)

04/30/09  Checks issued – Payroll                                                                 (22,073.20)

04/30/09  Interest 3066700474                                                                                0.00

05/01/09  Deposit – Fines, fees, misc                                                                  212.57

05/08/09  Deposit – Fines, fees, misc                                                                  183.25

05/11/09  Transfer – Investment to checking                                                 24,000.00

05/14/09  Checks issued – Payroll                                                                 (22,478.36)

05/14/09  Checks issued – Utilities                                                                  (1,781.91)

05/15/09  Deposit – Fines, fees, misc                                                                  389.60

05/18/09  Transfer – Investment to checking                                                 12,000.00

05/18/09  Checks issued – Bills                                                                     (12,158.78)

05/18/09  Balance                                                                                             1,620.81

 

 

GENERAL FUND SAVINGS

04/27/09  Balance                                                                                             3,538.30

04/30/09  Interest 3619307057                                                                                  .15

05/18/09  Balance                                                                                             3,538.45

           

GENERAL FUND INVESTMENTS

04/27/09  Balance                                                                                         407,223.67

04/27/09  Transfer – Investment to checking                                                (22,500.00)

04/30/09  Interest 7139120393                                                                              94.27      

05/07/09  Deposit – Replacement Tax                                                            22,411.24

05/11/09  Transfer – Investment to checking                                                (24,000.00)

05/18/09  Transfer – Investment to checking                                               (12,000.00)

05/18/09  Balance                                                                                         371,229.18

 

WORKING CASH FUND

04/27/09  Balance                                                                                         252,529.62

04/30/09  Interest 7139120401                                                                              55.59

05/18/09  Balance                                                                                         252,585.21

           

RESERVE FUND

04/27/09  Balance                                                                                      2,135,190.19

04/30/09  Interest 7139120419                                                                            470.03      

05/18/09  Balance                                                                                      2,135,660.22

 

ENTERPRISE FUND

04/27/09  Balance                                                                                           38,541.82

04/30/09  Interest 6900342215                                                                                1.43

05/15/09  Deposit – Rent                                                                                     250.00

05/18/09  Checks issued – Bills                                                                        (1,674.84)

05/18/09  Balance                                                                                           37,118.41

 

            Mrs. Geier made two authorized transfers.  The first on May 11th was for $24,000 and the second on May 18th was for $12,000.  Both transfers were from the investment account to the checking account.

           

            M/S/P (Lasswell/Johnston) to accept the Tazewell County Abstract of Votes for the Board of Trustees.

 

            M/S/P (Lasswell/Johnston) to accept the Tazewell County Abstract of Votes for the building referendum.

 

            M/S/P (Lasswell/Cole) to adjourn sine die at 6:05 p.m.  On roll call all present voting yea.

 

            M/S/P (Cole/Johnston) to appoint Mr. Lasswell President Pro-Tem.

 

            M/S/P (Cole/Johnston) to seat the newly elected board members, Justin Hale and Lothar Vogel.  On roll call all present voting yea.

 

            Mr. Lasswell declared the two year board seat vacant.

 

            M/S/P (Hale/Johnston) to appoint Colleen Cole to fill the two year board seat.  On roll call all present voting yea.

 

            At this time Mr. Lasswell swore in the new board members.

 

            Mr. Lasswell opened the floor for nominations for board officers.

 

            Mrs. Cole nominated Mr. Hale for the office of President.  Mr. Lasswell seconded the nomination.  All present voting yea.

           

            M/S/P (Johnston/Cole) to turn the meeting over to President Hale.

 

            Mr. Lasswell nominated himself for the office of Vice President.  Mrs. Cole seconded the nomination.  All present voting yea.

           

            Mr. Lasswell nominated Mrs. Humphrey for the office of Secretary.  Mrs. Cole seconded the nomination.  All present voting yea.

 

            Mr. Lasswell nominated Mrs. Cole for the office of Treasurer.  Mr. Johnston seconded the nomination.  All present voting yea.

 

            M/S/P (Lasswell/Johnston) to return to regular session at 6:11 p.m.  On roll call all present voting yea.

 

            Sue Elder, Youth Services Coordinator reported on current events in the children’s department.

 

            Mrs. Geier reported that the library’s attorney, Brian Mooty, called and said that he has spoken with Mayor Mingus, someone from the office of the city attorney Dennis Triggs, as well as the attorney for Fondulac Banking Center.  He reported that everyone was ready to go, they are just waiting on a capital bill from the state.  Mrs. Geier asked what happens if there is no capital bill, he responded that then there would be a problem.  Mr. Mooty thought we would know something by the end of May. 

 

            As far as financing through Fondulac Banking Center, Mr. Mooty didn’t feel it would be a problem.  He spoke with their legal counsel and they agree that it would be best for the library to use Chapman and Cutler as bond counsel.   

 

            Mr. Johnston reported on the Illinois Funds seminar that he attended.  He reported that beginning July 1, 2009 any monies in a prime fund account, will change over to just a money market account.  Mr. Johnston also discussed the idea of possibly opening CDs at a local bank with some of the reserve fund to make a little more interest.  Mr. Lasswell suggested shopping around at different banks for interest rates.

 

            Mr. Hale appointed Mr. Johnston secretary pro-tem. 

 

            Mr. Hale turned the meeting over to Mr. Lasswell at 6:30 p.m.

 

            M/S/P (Cole/Johnston) to approve the transfer the general fund balance to capital reserve on June 30, 2009.

 

            Mrs. Cole reported that she had read through Clifton Gunderson’s engagement letter and it is a standard letter.  She reported that their fees are the same as last year. 

M/S/P (Cole/Vogel) to accept Clifton, Gunderson as the library’s auditors.  On discussion Mrs. Cole stated that she would still like the library to give the auditors dates in which to have the preliminary draft and final copy of the audit completed.  Mrs. Geier stated that she has already prepared a letter and that the audit would begin on July 20th. 

 

            Mrs. Cole made the motion to adjourn the meeting at 6:35 p.m.