FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

November 30, 2009

Members of the Fondulac District Library Board of Trustees met in regular session on Monday, November 30, 2009. President Hale asked Vice President Lasswell to run the meeting, as he may be called away. Vice President Lasswell called the meeting to order at 6:10 p.m.

On roll call the following members were present: Mrs. Cole, Mr. Hale, Mr. Johnston and Mr. Lasswell. Also present were Ms. Falasz-Peterson, Director, Mrs. Geier, Business Manager and board appointee Ivan Coziahr. Mrs. Herring and Mrs. Humphrey were absent.

Mr. Lasswell appointed Mr. Johnston secretary pro-tem.

M/S/P (Cole/Johnston) to accept the minutes of the October meeting of the Board of Trustees.

The bills were presented for payment.

M/S/P (Cole/Johnston) to accept the Treasurer’s Report and payment of bills subject to audit.

Treasurer’s Report:

GENERAL FUND CHECKING/INVESTMENT

10/26/09 Balance 827,795.89

10/28/09 Aflac payment (344.64)

10/29/09 Checks issued – Payroll (23,425.86)

10/30/09 Deposit – Fines, fees, misc. 412.05

10/31/09 Interest 185736 1,094.68

11/06/09 Deposit – Fines, fees, misc. 316.98

11/12/09 Checks issued – Payroll (23,061.15)

11/12/09 Checks issued – Utilities (1,814.48)

11/12/09 Checks issued – Visa (221.64)

11/13/09 Deposit – Fines, fees, misc. 325.47

11/20/09 Deposit – Fines, fees, misc. 875.41

11/25/09 Checks issued – Payroll (23,340.61)

11/25/09 Checks issued – Health insurance (7,924.56)

11/25/09 Checks issued – NCPERS Group Life Ins. (64.00)

11/30/09 Checks issued – Bills (22,187.54)

11/30/09 Balance 728,436.00

WORKING CASH FUND

10/26/09 Balance 253,310.53

10/31/09 Interest 185701 418.48

11/30/09 Balance 253,729.01

RESERVE FUND

10/26/09 Balance 2,329,320.51

10/31/09 Interest 185728 3,848.17

11/30/09 Balance 2,333,168.68

ENTERPRISE FUND

10/26/09 Balance 35,776.12

10/31/09 Interest 185698 60.60

11/20/09 Deposit – Rent 250.00

11/30/09 Check issued – Bill (28.41)

11/30/09 Balance 36,058.31

Mr. Lasswell rearranged the agenda to move new business before the director’s report.

Mr. Hale seated Ivan Coziahr as the newest board member.

M/S/P (Johnston/Cole) to approve the payment of December bills on December 21, 2009.

M/S/P (Hale/Johnston) to approve the 2010 board meeting dates.

M/S/P (Hale/Cole) to approve the staff holiday consideration as in years past.

M/S/P (Coziahr/Hale) to increase fines to 10 cents per item excluding media items beginning January 1, 2010 and to increase the cost recovery for Transworld to $15.

Ms. Falasz-Peterson informed the board that there will be changes to the Freedom of Information Act beginning January 1, 2010. She reported that the changes that will most affect the library are: the number of days to respond to a request will now be five business days, the library must provide the first 50 pages of a request free of charge and the library must have a certified FOIA officer. Ms. Falasz-Peterson will be attending an online workshop.

Ms. Falasz-Peterson reported on her November 9 meeting with the city’s architect and the library’s architect to discuss the building’s design. She reported that city hall will not be built at the same time as the library, however, the city remains committed to providing the infrastructure, landscaping and the shared space. The shared space includes meeting rooms and restrooms. In the course of this meeting, Ms. Falasz-Peterson learned that the city had applied for a grant on the library’s behalf to put solar panels on the roof. After learning of the grant, Ms. Falasz-Peterson expressed to Tom Brimberry, the city administrator, that in the future the library needs to be kept better informed. Brian Mooty, the library’s attorney, stated that a lot of the infrastructure has been completed such as fire hydrants and power. Mr. Hale feels there should be better communication with the city.

Mr. Hale left the meeting at 6:40 p.m.

The board discussed Section 1.1.2 of the Intergovernmental Agreement. Mrs. Cole stated that perhaps the board needs to attend a city council meeting.

The meeting was adjourned at 6:50 p.m.