FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

April 26, 2010

 

 

            Members of the Fondulac District Library Board of Trustees met in regular session on Monday, April 26, 2010.  President Hale called the meeting to order at 6:00 p.m. 

 

            On roll call the following members were present:  Mrs. Cole, Mr. Coziahr, Mr. Hale, Mrs. Herring, Mrs. Humphrey, Mr. Johnston and Mr. Lasswell.  Also present were Ms. Falasz-Peterson, Director and Mrs. Geier, Business Manager.

 

M/S/P (Lasswell/Johnston) to accept the minutes of the March meeting of the Board of Trustees.

 

            The bills were presented for payment.   

 

            M/S/P (Cole/Lasswell) to accept the Treasurer’s Report and payment of bills subject to audit.

 

            Treasurer’s report:

GENERAL FUND INVESTMENT

03/29/10  Balance                                                                                         510,880.83

03/30/10  Aflac payment                                                                                    (229.76)

03/31/10  Interest 185736                                                                                 1,043.55

04/01/10  Checks issued – Payroll                                                                 (23,446.09)

04/01/10  Check issued – AT&T                                                                          (230.13)

04/02/10  Deposit – Fines, fees, misc.                                                              1,615.28

04/08/10  Deposit – Replacement tax                                                            19,662.17

04/15/10  Checks issued – Payroll                                                                 (23,122.54)

04/15/10  Checks issued – Utilities                                                                  (2,107.00)

04/15/10  Checks issued – NCPERS Group Life Ins.                                              (64.00)

04/16/10  Deposit – Fines, fees, misc.                                                              1,107.28

04/23/10  Deposit – Fines, fees, misc.                                                                 822.74

04/26/10  Checks issued – Bills                                                                     (18,735.70)

04/26/10  Balance                                                                                         467,196.63

 

WORKING CASH FUND

03/29/10  Balance                                                                                         255,395.83

03/31/10  Interest 185701                                                                                    464.12

04/26/10  Balance                                                                                         255,859.95

 

 

RESERVE FUND

03/29/10  Balance                                                                                      2,348,495.88

03/31/10  Interest 185728                                                                                 4,267.83

04/26/10  Balance                                                                                      2,352,763.71

 

ENTERPRISE FUND

03/29/10  Balance                                                                                           36,678.71

03/31/10  Interest 185698                                                                                      66.29

04/23/10  Deposit – Rent                                                                                     250.00

04/26/10  Balance                                                                                           36,995.00

 

            Ms. Falasz-Peterson reported that the library received their preliminary IMRF rate of 11.77% for fiscal year 2011.  She reminded the board that due to the failing economy last year, there is an option to pay a lower phase-in rate to IMRF.  Ms. Falasz-Peterson feels that paying the preliminary rate instead of the phase-in rate would be advisable at this time.

 

            Ms. Falasz-Peterson reported on an online presentation she attended regarding a pilot program Alliance Library System is coordinating about cell phone fundraising.    Alliance Library System found a company called Give by Cell that would allow us to set up a pilot program at no cost to the library for three months beginning July 1 to do a targeted fundraising campaign.   Ms. Falasz-Peterson feels it would be worth trying the three month free trial.  Any money donated would be sent to Alliance Library System and they would send the donations to us.  Mrs. Cole asked how it would be advertised.  Ms. Falasz-Peterson replied that she is still formulating a marketing plan.  Mr. Hale asked what the fee is after the trial period.  Ms. Falasz-Peterson stated that it is $40 per month.  She also stated that participation in the trial, does not commit the library to subscribing. 

 

            Ms. Falasz-Peterson reminded the board that due to Memorial Day the May meeting will be on May 24.

 

            Mr. Lasswell reported that Eastside Community Television channel 22 will begin recording the library board meeting, as all public board meetings are recorded in East Peoria.

 

            Ms. Falasz-Peterson reminded the board that at the March meeting the board reviewed the by-laws.  At that time there was a proposed change to Article III, Section A, Subsection 2.  The change would add “in the event of a special circumstance, such as a building project, the terms of officers would extend through the duration of the project.”  Mr. Johnston stated he is not in favor of the change.  He feels that if the board is truly together on a project, it shouldn’t matter who the officers are, anyone on the board should be able to fill the role of an officer and move the project forward.  Mr. Lasswell stated that by being on the building committee, these particular board members have put in a lot of time and know what is happening, so it makes sense to keep them involved.  Mrs. Cole feels there should be some consideration as to who can attend meetings because some board member’s jobs are more amenable to being able to attend meetings.  Mr. Hale stated that the point of his making the suggestion in March was to question if it would be worthwhile changing who would attend meetings because the current building committee has been so involved.  Mrs. Cole asked if the board is mixing “apples and oranges,” talking about the elected officers of the board versus the appointed members of the building committee.  Mr. Lasswell stated that the two are blended together because the president is on the building committee and attends all the meetings.  Mr. Hale stated that when he suggested the by-laws change, it wasn’t to have his position as president extended for four years.  Mr. Lasswell stated that he feels the idea of the proposed change was to get the current building project to the construction phase.  Mrs. Herring stated that in the case of a building project, the same people, whether an officer or not, could remain on a building committee without extending officer’s terms.  Mrs. Humphrey asked if there even needed to be a by-laws change.  She stated that the way she understands the current by-laws, is that an officer’s term can be extended a year to make the term 2 years.  It was decided there would be no change in the by-laws.

 

                Ms. Falasz-Peterson informed the board that the building committee will be meeting April 29 with the city and school districts to discuss the school’s building projects.  The library’s attorney, Brian Mooty, will also be in attendance.

 

M/S/P (Lasswell/Johnston) to keep the executive session minutes closed.

 

Mrs. Herring reported on ALS news.

 

The board discussed the kids that hang out around the library.  Ms. Falasz-Peterson informed the board that the staff is constantly asking them to move along.  She also informed the board that we have talked to the East Peoria Police Department and was told that we would have to press trespassing charges.  The board decided that if they are staying under the ATM that’s fine, but if a patron complains, call the non-emergency police number.

 

M/S/P (Lasswell/Johnston) to adjourn at 6:35 p.m.