FONDULAC
DISTRICT LIBRARY
BOARD OF
TRUSTEES
MINUTES OF
THE REGULAR MEETING
October
25, 2010
Members of
the Fondulac District Library Board of Trustees met in regular session on
Monday, October 25, 2010. President Hale
called the meeting to order at 6:05 p.m.
On roll call
the following members were present: Mrs.
Cole, Mr. Coziahr, Mr. Hale, Mr. Johnston and Mr. Lasswell. Also present were Ms. Falasz-Peterson,
Director and Mrs. Geier, Business Manager.
Mrs. Herring and Mrs. Humphrey were absent.
M/S/P (Lasswell/Coziahr)
to approve the minutes of the September meeting of the Board of Trustees.
The bills
were presented for payment.
M/S/P
(Johnston/Lasswell) to accept the Treasurer's Report and payment of bills
subject to audit.
Treasurer's
Report:
GENERAL FUND CHECKING
09/27/10 Balance 808,872.43
09/27/10 IDES payment (86.39)
09/29/10 Aflac payment (344.64)
09/30/10 Checks issued - Payroll (23,893.24)
09/30/10 Interest 185736 808.70
10/01/10 Deposit - Fines, fees, misc. 429.93
10/04/10 Waste Management payment (88.96)
10/06/10 Deposit - Replacement Taxes 26,959.24
10/08/10 Deposit - Fines, fees, misc. 210.63
10/08/10 AmerenCilco payment (46.53)
10/12/10 AmerenCilco payment (1,855.16)
10/13/10 AT&T payment (112.91)
10/14/10 Checks issued - Payroll (23,671.23)
10/14/10 Visa payment (268.32)
10/15/10 Deposit - Fines, fees, misc. 567.93
10/19/10 AT&T payment (245.40)
10/22/10 Deposit - Fines, fees, misc. 276.78
10/25/10 AT&T payment (170.11)
10/25/10 Checks issued - Bills (33,051.85)
10/25/10 Balance 754,290.90
WORKING
CASH FUND
09/27/10 Balance 200,593.91
09/30/10 Interest 185701 257.20
10/25/10 Balance 200,851.11
RESERVE
FUND
09/27/10 Balance 2,723,211.92
09/30/10 Interest 185728 3,491.68
10/25/10 Balance 2,726,703.60
ENTERPRISE
FUND
09/27/10 Balance 34,108.10
09/30/10 Interest 185698 43.56
10/22/10 Deposit - Rent 250.00
10/25/10 Balance 34,401.66
Ms.
Falasz-Peterson reported that Genna Buhr has been hired to fill the new Public
Services Manager position. Mrs. Buhr
will begin on November 1.
Ms.
Falasz-Peterson reported that the library will be working the entrance gate at
the Festival of Light Winter Wonderland on Wednesday, December 8 and asked for
volunteers.
Mrs.
Cole moved to approve the PSA and PCM+d contracts as written. Ms. Falasz-Peterson reported that at the
beginning of the month there was quite a bit of activity, but since then she
has had a difficult time making contact with our attorney.
Ms.
Falasz-Peterson reported that she received an email with a table outlining the
fees of the various architect contracts followed by a phone call from our
attorney, Brian Mooty. Mr. Mooty
informed Ms. Falasz-Peterson that the language in the contracts is acceptable,
but he has some concerns with the fee structure. Mr. Mooty will share his email with PSA and
PCM+d and get back to her with their response. He stated that if the library board
would sign the contracts the way they were submitted, there would be the
potential for significantly overpaying architectural fees. Ms. Falasz-Peterson stated she stressed to Mr.
Mooty that the board would like to move forward as quickly as possible. Mr. Coziahr stated that he agreed that the
architectural fees seem excessive. The
board stated they would like Mr. Mooty to respond in a timely manner.
M/S/P
(Lasswell/Coziahr) to postpone approval of the contracts pending negotiations.
M/S/P
(Johnston/Lasswell) to accept the audit as presented.
M/S/P
(Lasswell/Johnston) to approve the changes to the meeting room policy.
M/S/P
(Cole/Lasswell) to approve the proposed 2011 board meeting dates as presented.
M/S/P
(Cole/Lasswell) to adjourn the meeting at 6:20 p.m.