FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

June 27, 2011

 

 

            Members of the Fondulac District Library Board of Trustees met in regular session on Monday, June 27, 2011.  President Lasswell called the meeting to order at 6:08 p.m.

 

            On roll call the following members were present:  Mrs. Cole, Mrs. Herring, Mrs. Humphrey, Mr. Johnston and Mr. Lasswell.  Also present were Ms. Falasz-Peterson, Director and Mrs. Geier, Business Manager.   Mr. Coziahr and Mr. Hale were absent.

 

            Mr. Lasswell appointed Mrs. Cole secretary pro tem.

 

            M/S/P (Herring/Johnston) to approve the consent agenda which includes the May annual meeting minutes, May executive session minutes, building committee minutes, treasurer’s report and approval of bills.

 

            Treasurer’s Report:

GENERAL FUND CHECKING

05/23/11  Balance                                                                                         297,581.03

05/25/11  Aflac payment                                                                                    (293.96)

05/25/11  AT&T payment                                                                                    (170.48)

05/26/11  Ikon Financial payment                                                                      (189.00)

05/26/11  Checks issued – Payroll                                                                 (25,496.13)

05/27/11  Deposit – Fines, fees, misc.                                                                 260.55

05/31/11  Interest 185736                                                                                    509.68

06/03/11  Deposit – Fines, fees, misc.                                                                 357.25

06/03/11  Cilco payment                                                                                  (1,226.40)

06/03/11  Waste Management Payment                                                             (89.61)

06/09/11  Checks Issued – Payroll                                                                 (26,403.06)

06/09/11  Check issued – Postage                                                                      (200.00)

06/09/11  Check issued – Wal-Mart                                                                   (984.41)

06/09/11  Visa payment                                                                                      (846.94)

06/10/11  Deposit – Fines, fees, misc.                                                             (1,450.84)

06/13/11  AT&T payment                                                                                    (113.15)

06/17/11  Deposit – Fines, fees, misc.                                                              1,234.70

06/17/11  AT&T payment                                                                                    (233.94)

06/23/11  Checks issued – Payroll                                                                 (26,263.35)

06/24/11  Deposit – Fines, fees, misc.                                                                 581.43

06/27/11  Checks issued – Bills                                                                    (109,526.47)

06/27/11  Balance                                                                                         109,948.58

 

 

 

WORKING CASH FUND

05/23/11  Balance                                                                                         202,669.43

05/31/11  Interest 185701                                                                                    277.19

06/27/11  Balance                                                                                         202,946.62

 

RESERVE FUND

05/23/11  Balance                                                                                      2,751,388.45

05/31/11  Interest 185728                                                                                 3,762.99

06/27/11  Balance                                                                                      2,755,151.44

 

ENTERPRISE FUND

05/23/11  Balance                                                                                           32,799.36

05/31/11  Interest 185698                                                                                      47.24

06/09/11  Check issued – Bill                                                                              (218.00)

06/24/11  Deposit – Rent                                                                                     250.00

06/27/11  Balance                                                                                           32,878.60

 

            Ms. Falasz-Peterson reported that Pam Polites, an intern from ICC’s LTA program, will be

starting with us this week.

 

            Ms. Falasz-Peterson reported that she has been contacted by Consumer Energy Solutions about purchasing our energy through their company at a discounted rate.  Ms. Falasz-Peterson has contacted the city who participates in a similar cost saving program.  She asked if the board wanted her to pursue  this option or wait until we move into the new building.  Mr. Lasswell asked what kind of commitment it would be for the library.  Mrs. Herring said she didn’t know if we should switch for a short period of time, but suggested Ms. Falalsz-Peterson get more information for the July meeting

 

            M/S/P (Cole/Johnston) to adopt Prevailing Wage Ordinance #11-261.

 

            M/S/P (Herring/Johnston) to approve the RFID purchase.  On discussion Ms. Falasz-Peterson explained that the library will use TechLogic for RFID.  Staff will begin tagging the existing collection in the fall.

           

            M/S/P (Humphrey/Herring) to approve the Fiscal Year 2012 Working Budget.  On discussion, Ms. Falasz-Peterson explained that since the library will most likely be issuing the bonds this fiscal year, she has separated the bond income and expenditures on the budget.    

 

            M/S/P (Johnston/Cole) to approve changing the July board meeting from July 25 to July 18.

 

            M/S/P (Johnston/Humphrey) to approve the transfer of the general fund balance as of June 30, 2011 to the designated reserve fund.

 

            M/S/P (Johnston/Herring) to approve Clifton, Gunderson as the library’s auditors.

 

            Ms. Falasz-Peterson presented the color palette for the new building.  Ms. Falasz-Peterson reported that she met with the library’s attorney, Brian Mooty, about a few building issues and bond issuance.  Ms. Falasz-Peterson has set up a meeting this Wednesday between herself, the building committee, CORE construction, Brian Mooty and Jim Lemon of PCM+d to go over the cost estimate that was received from CORE construction.  The estimate is over the library’s budget.  Ms. Falasz-Peterson informed the board that, per our contract, PSA will also be submitting a cost estimate for the project.  Mr. Johnston asked if the library’s site at the East Peoria Downtown location has been determined.  Mr. Lasswell stated that it has not.

           

            Mrs. Herring reported on last ALS meeting.  Mrs. Herring reported that she has been elected to the new RAILS board, which will meet on Friday, July 1, 2011.

 

            Mr. Johnston moved to adjourn at 6:45 p.m.