FONDULAC DISTRICT LIBRARY

BOARD OF TRUSTEES

MINUTES OF THE ANNUAL/REORGANIZATION MEETING

May 23, 2011

Members of the Fondulac District Library Board of Trustees met on Monday, May 23, 2011. Vice President Lasswell called the meeting to order at 6:08 p.m.

On roll call the following members were present: Mrs. Herring, Mrs. Humphrey, Mr. Johnston, and Mr. Lasswell. Also present were: Ms. Falasz-Peterson, Director and Mrs. Geier, Business Manager.

On agenda review Mr. Lasswell asked for a motion to move the executive session to the end of the meeting. M/S/P (Johnston/Herring) to move the executive session to before the closing comments.

M/S/P (Johnston/Herring) to approve the consent agenda which includes the April board meeting minutes, building committee minutes, treasurer’s report and approval of bills.

Mrs. Cole, Mr. Coziahr and Mr. Hale arrived at 6:10 p.m.

Treasurer's Report:

GENERAL FUND CHECKING

04/25/11 Balance 370,833.25

04/08/11 Deposit – Replacement Tax 22,367.31

04/28/11 Checks issued – Payroll (24,891.85)

04/28/11 Aflac payment (293.96)

04/30/11 Interest 185736 602.25

05/02/11 Waste Management payment (114.94)

05/06/11 Deposit – Fines, fees, misc. 711.67

05/06/11 Cilco payment (1,151.49)

05/12/11 Checks issued – Payroll (24,623.04)

05/13/11 Deposit – Fines, fees, misc. 397.36

05/13/11 AT&T payment (113.15)

05/13/11 Visa payment (869.83)

05/17/11 AT&T payment (241.27)

05/20/11 Deposit – Fines, fees, misc. 679.20

05/23/11 Checks issued – Bills (45,710.48

05/23/11 Balance 297,581.03

WORKING CASH FUND

04/25/11 Balance 202,418.54

04/30/11 Interest 185701 250.89

05/23/11 Balance 202,669.43

RESERVE FUND

04/25/11 Balance 2,747,982.46

04/30/11 Interest 185728 3,405.99

05/23/11 Balance 2,751,388.45

ENTERPRISE FUND

04/25/11 Balance 34,239.69

04/30/11 Interest 185698 42.59

05/20/11 Deposit – Rent 250.00

05/23/11 Checks issued – Bills (1,732.92)

05/23/11 Balance 32,799.36

M/S/P (Johnston/Coziahr) to adjourn sine die at 6:11 p.m. On roll call, all present voting yea.

Mr. Lasswell appointed Mr. Johnston President Pro-Tem.

At this time Mr. Johnston swore in newly elected board members: Mrs. Cole, Mr. Coziahr, Mrs. Herring and Mr. Lasswell.

Mr. Johnston opened the floor for nominations for board officers.

Mr. Hale nominated Mr. Johnston for the office of Treasurer. Mrs. Herring seconded the nomination. All present voting yea.

Mr. Lasswell nominated Mr. Coziahr for the office of Secretary. Mr. Hale seconded the nomination. All present voting yea.

Mr. Lasswell nominated Mr. Hale for the office of Vice President. Mrs. Cole seconded the nomination. All present voting yea.

Mr. Johnston nominated Mr. Lasswell for the office of President. Mr. Hale seconded the nomination. All present voting yea.

Mr. Johnston turned the meeting over to Mr. Lasswell

M/S/P (Lasswell/Coziahr) to return to regular session at 6:15 p.m. On roll call, all present voting yea.

Ms. Falasz-Peterson reported that this is Dodie Lukachik’s last week. Susan Sullivan has started full time as her replacement. She also reported that she and Susan will be interviewing two people for the part time desk assistant job.

Ms. Falasz-Peterson reported that the summer reading program begins June 1. The Youth Services department held their second a high school final’s study night this year on May 22. It was a success with 65 students attending.

M/S/P (Johnston/Coziahr) to accept the building project design development.

On discussion Ms. Falasz-Peterson introduced Doug Pfeiffer and Anna Votava from PSA and Jim Lemon from PCM+d. Mr. Lemon discussed the building’s exterior envelope. He showed the board samples of the exterior brick and stone that will be used on the new library and shared space. He reported that his firm is proposing that some of the stone be carried into the lobby of the shared space. Mr. Lemon reported that the windows will meet SEDAC criteria. Mr. Lemon stated that PCM+d’s goal is to meet SEDAC requirements with the envelope of the building and consider going for energy star rating. He stated that when PCM+d gets the data together regarding SEDAC compliance, he will report to the board.

Mr. Pfeiffer presented the updated interior floor plans for the new library. The interior designer, Ms. Votava, had samples of floor coverings, both carpet and ceramic tile. She also talked about some paint colors as well as wall covering ideas. She also had a sample of wood finish for end panels, desks and trim. On the interior design plans, Ms. Votava discussed the different kinds of floor covering for the different areas, i.e. ceramic tile, carpet, rubber flooring, etc.

On the previous motion, all present voting yea.

M/S/P (Hale/Coziahr) to accept the SEDAC recommendations.

M/S/P (Johnston/Hale) to approve the revisions to the Lending Limits Policy.

M/S/P (Coziahr/Hale) to approve the revisions to the Renewal of Library Materials Policy.

M/S/P (Cole/Coziahr) to accept the director’s evaluation.

Mrs. Herring reported on ALS news.

M/S/P (Johnston/Coziahr) to go into Executive Session at 6:59 p.m. to discuss personnel, {5 ILCS 120/2 ( c ) 1}. On roll call, all present voting yea.

M/S/P (Herring/Hale) to exit executive session and return to regular session at 7:10 p.m. On roll call, all present voting yea.

M/S/P (Coziahr/Herring) to amend the previous motion to approve the director’s evaluation.

M/S/P (Herring/Cole) to approve the amended motion to approve the director’s evaluation.

Mr. Hale made the motion to adjourn the meeting at 7:15 p.m.